Maintenance Planner

Summary

The primary purpose of this position is to support the activities of the maintenance department by purchasing repair parts, ensuring availability of needed materials, analyzing problems, and planning and scheduling maintenance work in coordination with the Maintenance Supervisor. This role reports to the CMMS Administrator / Maintenance Support Services Leader, or in their absence, to the Maintenance Manager. This will primarily be a 1st shift role.

This position plays a critical role in eliminating production delays by ensuring technicians are fully prepared with parts, tools, manuals, permits, and clear job scopes before work begins.

Primary Duties

• Demonstrates an unwavering commitment to Lesaffre's safety-first culture by strictly following all safety protocols and participating in required safety programs
• Plan all non-urgent work orders with detailed scope, job steps, required parts, tools, permits, and labor requirements
• Ensure compliance with Management of Change (MOC) and capital project requirements when applicable
• Assign proper work order status (including hold status for MOC review) and document reasoning within the CMMS
• Verify all documentation and permits are current prior to scheduling work
• Follow up on incomplete work and identify planning gaps (incorrect parts, missing information, etc.)
• Eliminate or minimize “lost time” by ensuring readiness of all planned work
• Focus planning efforts on improving maintenance productivity and technician utilization
• Scope out work orders to ensure clarity and completeness before execution
• Verify correct parts are received before scheduling work
• Maintain accurate and adequate spare parts inventory levels
• Create and manage purchase requisitions (PRs) within the CMMS
• Obtain approvals for purchases exceeding established thresholds
• Recommend inventory adjustments and cost saving opportunities
• Meet regularly with suppliers and vendors to improve service and cost
• Use CMMS to plan, document, and track maintenance activities
• Maintain accurate work order notes, statuses, and history
• Prepare and distribute backlog reports weekly
• Ensure data integrity to support reliability and decision-making
• Support Development and sustainment of Reliability Maintenance programs
• Identify and address root causes of planning and execution failures
• Actively seek cost reduction opportunities (supplier comparisons, rebuild vs replace, technical alternatives, etc.)
• Create and update equipment Bill of Materials (BOMs) while planning maintenance orders
• Identify ways to improve the planning function, review with leadership, and implement
• Coordinate closely with maintenance, production, and other departments
• Communicate effectively with technicians, supervisors, managers, and external vendors
• Provide clear documentation, reports, and updates
• Assist technicians when needed and step into technical roles if required
• Other duties as assigned
  
  
  

Secondary Duties

• Support special projects as assigned
• Assist maintenance team during critical situations or staffing gaps
• Coordinate and schedule preventive maintenance (PM) and repair work in alignment with production schedules when needed
  
  
  

Requirements

• Minimum 3 years of industrial maintenance experience or equivalent training
• Associate degree in Electrical, Mechanical, or Engineering Technology preferred
• SAP Plant Maintenance (PM) experience preferred
• Strong mechanical and electrical aptitude
• Ability to read and interpret P&IDs, technical manuals, and drawings
• Strong organizational, communication, and time management skills
• Ability to work independently and manage multiple priorities
• Microsoft 365 proficiency
  
  
  

CORE LESAFFRE COMPETENCIES:

All Employees

• Open-minded: shows curiosity and openness and acts as an innovation, change agent
• Accountable: shows proactivity and concentrates on priorities
• Achiever: strives for results and performance and shows professionalism and perseverance
• Team player: promotes cooperation, collaboration and team spirit
  
  
  

PHYSICAL/SENSORY DEMANDS:

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee will be required to bend, twist and use stairs/ladders. The employee is occasionally required to sit.  The employee must frequently lift and/or move up to 55 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particulates; toxic or caustic chemicals; extreme cold; and extreme heat.  The employee may be exposed to outside weather conditions.  The noise level requires the use of hearing protection at all times.