Office Manager

POSITION TITLE: Office Manager

QUALIFICATIONS:

· Associates Degree or equivalent education and experience

· Experience and/or knowledge of office management standards

· Ability to establish and maintain professional working relationships with supervisor,

co-workers, clients, community organizations and local businesses

• Excellent communication and social skills

· Ability to utilize effective organizational skills

• Strong professional and personal boundaries required.
• Energetic, self-motivated, maintains professionalism and confidentiality.
• Good judgment, discretion and decision-making skills.
• Valid Arizona Driver License
• Maintain current CPR and First Aid certification
• Complete a minimum of 24 hours of relevant training each year
• Maintain a current fingerprint clearance card with DPS.
• Above average individual judgment, discretion and decision making.
• Teamwork and coaching skills essential.

SPECIAL REQUIREMENTS: This position requires extensive periods of sitting and computer work. It requires the flexibility and ability to handle many responsibilities at the same time.

• Ability to comply with agency policies and procedures.
• Discretion and professionalism both in appearance and action.
• Confidentiality is essential during and after employment with the agency.
• Ability to work independently with minimal supervision
• Current computer skills necessary to complete job functions.
• Follow all ethical and professional guidelines as set forth in Red Rock Family Services Policies and Procedures

DUTIES AND RESPONSIBILITIES:

• Answer incoming phone calls and relays calls or take messages as needed.
• Scheduling and confirming appointments.
• Maintain client tracking system.
• Verify Insurance benefits for agency clients

· Prepare new client files.

· Perform various computer related duties as assigned.

· Assist in maintaining accurate files for employees and contractors.

Ensure all services are submitted for billing for all agency clients.

· Follow-up on billing services through documented telephone conversations, memos, and letters.

· Monitor the need for the ongoing maintenance of agency facilities

· Ensure adequate supplies are maintained at the agency

· Ensure the cleanliness of agency offices

· Document all pertinent client information in individual client files and communicate

any pertinent information regarding a client to the clinical team for staffing purposes.

· Demonstrate respect and appreciation to all community members and organizations

· Attend bi-weekly Staff Meetings

· Coordinate and schedule bi-weekly staff meetings

· Ensure office coverage when taking time off

· Conduct a monthly review of client files to ensure compliance

· Perform other duties as assigned.

• SUPERVISOR: Agency Administrator

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: No less than 40 per week

Work Location: In person

Salary : $20 - $25