Administrative Coordinator

Red River Lumber is a Certified Evergreen® company committed to long-term success, sustainable growth, and investing in our employees, customers, and communities. As a family of companies, which includes five lumber yards, two design centers, a garage door company, a building supply company, a truss manufacturing operation, and a door fabrication company.

We offer a competitive benefits package, opportunities for professional growth, and special employee pricing on many of the products and materials we sell to support personal home improvement, renovation, and building projects.

Summary:

The Administrative Coordinator supports the Red River Lumber Administrative Building, which houses executive leadership and administrative departments including the CEO, President, Operations Director, Controller, CTO, Accounts Payable, and Accounts Receivable. This role serves as a central point of communication for incoming calls, visitors, mail distribution, and administrative support functions across branches, departments and the family of companies.

Key Responsibilities:

• Answer, screen, and coordinate incoming phone calls professionally and efficiently
• Greet and assist walk-in customers, suppliers, and visitors
• Perform daily mail runs, including sorting and distributing incoming and outgoing mail
• Assist Accounts Receivable with walk-in customer payments, account inquiries and credit checks
• Assist Accounts Payable by creating vouchers and maintaining invoice documentation. Over time, through training and development, support additional Accounts Payable functions including vendor statement reconciliation, claims processing, and payment administration.
• Support AR and AP Managers in their absence with cash management, and other duties as needed
• Manage requests for the conference room and coordinate usage to prevent scheduling conflicts or double bookings
• Maintain organized filing systems for administrative and accounting records
• Coordinate office supply inventory on select items and place orders as needed
• Support executive staff with scheduling, document preparation, and administrative tasks
• Assist with scanning, copying, data entry, and document management
• Help maintain a professional and organized office environment
• Coordinate communication between departments as needed
• Assist with special projects and other administrative duties assigned by leadership as needed

Requirements:

• Professional and customer-service-oriented demeanor
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office and general computer systems
• Experience with ERP systems or accounting software is a plus
• Ability to handle confidential information professionally

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• administrative: 1 year (Preferred)

Work Location: In person