What are the responsibilities and job description for the Administrative Assistant position at Red Mountain Group | Commercial Real Estate Development?
Job Summary
Red Mountain Group is currently looking for a Leasing Administrative Assistant that is organized, resourceful, and a self-starter. Our next Leasing Administrative Assistant will have strong proofreading & communication skills, coupled with a strong knowledge of Microsoft office and Adobe Acrobat programs. This is a great introductory opportunity within the Commercial Real Estate industry to learn and grow with a dynamic, relationship-driven company.
Responsibilities
- Provide general administrative and office support to the Leasing Director in our Phoenix office.
- Assist with all aspects of meetings, including scheduling and printing of materials.
- Manage active calendars for the department.
- Update and maintain leasing reports, salesforce tracking database, and client database.
- Prepare and maintain all leasing files in accordance with internal company procedures.
- Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, and email blasts.
- Coordinate and assist with collecting, aggregating, and preparing data and marketing materials (familiarity with Re-squared, Retail Trac, and ICSC is helpful).
- Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, flyers, etc.
- Proofread and correct spelling, grammatical, and layout errors of various documents through the use of redlining.
- Assist with updating electronic property listings and ordering leasing signs for various properties.
- Arrange travel and schedule meetings for business trips and business conferences for the Leasing Director.
- Prepare expense reports, and reconcile all credit card charges.
- Perform special projects as required.
Qualifications
- 3-5 years administrative support experience – retail real estate experience is a plus.
- Experience with Microsoft Office Suite and Adobe, Excel and PowerPoint, is required.
- Experience with Salesforce and InDesign is a plus.
- Must be detail oriented, have strong proofreading and organizational skills.
- Ability to maintain a high standard of work in a fast-paced environment.
- Ability to communicate & problem solve effectively with tenants, brokers, vendors, and all levels of staff and management.
- Must carry a positive demeanor while able to multitask.
Benefits
- Medical Insurance (Kaiser and Anthem) – Company covers 75% of total premium
- Dental Insurance – flat rate of $25/month
- Vision Insurance – 100% covered for employee
- Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid)
- Voluntary Life Insurance option
- 401k with matching (up to 3% match, 100% vested from enrollment)
- Health Savings Account (HSA)
- Paid time off (accrued)
- 48 hours of Sick time
- Volunteer time off
- 10 paid holidays
- Holiday break
- Celebrations and festivities throughout the year
Company Summary
Red Mountain Group was established as a result of one man’s vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 4.7 million square feet located across 18 states.
Our in-house abilities include Asset/Portfolio Evaluation, Property & Asset Management, Leasing & Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions & Dispositions, and Financing.
RMG is an equal opportunity employer.
This is not a remote or hybrid position.
Salary : $25