Accounting & Billing Associate

Benefits:

• Dental insurance
• Health insurance
• Paid time off
  
  
  

Our firm primarily sells products to government customers through various contract awards and/or online selling platforms. The Accounting & Billing Associate reports administratively to the Director of Operations and works closely with other Accounting Team Members to manage workflow for three different business divisions.

Essential Functions

• Responsible for entire customer billing and collections cycle:
• Convert completed sales orders to invoices
• Bill customer using correct payment method (credit card, vendor portal, Net 30, etc.)
• Ensure open invoices are collected, follow-up with customers, as needed
• Process vendor bills from purchase order through payable state in ERP:
• Monitor multiple email accounts to identify vendor invoices and other correspondence, match to applicable purchase orders
• Assist with weekly accounts payable for 30-50 vendors
• Review daily charges on the Company’s procurement card and match to the applicable purchase order/sales order to ensure charges are allocated to the correct sales order in the accounting system
• Review net 30 vendor statements for any missing bills and handle vendor inquiries
• Help resolve vendor bill discrepancies and pursue refund of sales taxes charged in error; pursue vendor refunds through to resolution
• Assist Sales Operations team with expediting status of open purchases with vendors
• Update order portals with tracking information for orders in a timely manner
• Help maintain (update) sales tax exemption documentation with vendors and in ERP as needed
• Help maintain (update) vendor and customer information in ERP as needed
• Perform data analysis and other administrative projects as directed by Director of Operations.
• Basic office administrative duties, as assigned (checking mail, bank deposits, etc.)
  
  

Experience Needed

• Admin, A/R, A/P, and General Bookkeeping Experience with a Manufacturer/Distributor
• Sage Intacct ERP experience a plus
  
  
  

Skills Needed To Be Successful In This Role

• Basic bookkeeping knowledge
• Microsoft applications: Excel, SharePoint, Outlook, Word
• Excel skills: advanced formula usage, data sorting and filtering, conditional formatting
• Detail-oriented and analytical thinking
• Able to follow consistent processes and manage multiple assignments
• Excellent written and verbal communication

We are interested in qualified candidates who are eligible to work full-time in the United States. However, we are not able to sponsor visas.