Administrative Assistant

DescriptionBeech Hill Securities, Inc. is a professional services organization that supports internal teams, advisors, and clients through administrative, operational, and client service functions. The firm operates in a structured and regulated environment and partners with external service providers to deliver reliable, high-quality support.The Administrative Assistant supports day-to-day office and operational activities to ensure efficient internal workflows and positive client and advisor experiences. This role works closely with multiple internal teams to assist with administrative processes, documentation, coordination, and ongoing support requests.The ideal candidate is organized, dependable, and service-oriented, with the ability to manage multiple tasks in a fast-paced office environment. This position requires discretion, attention to detail, and a proactive, team-first approach.Key ResponsibilitiesProvide administrative support for internal teams, including assisting with onboarding processes, documentation, and record maintenanceCoordinate and track routine administrative requests and workflow tasks to ensure timely completionServe as a point of contact for internal stakeholders and external clients, providing clear communication and updates as neededMaintain and update records, reports, and spreadsheets to ensure accuracy and organizationAssist with data entry, file management, and document processingSupport general office operations, including scheduling, correspondence, and coordination of tasks across teamsHelp identify opportunities to improve administrative processes and workflow efficiencyCollaborate with team members to resolve issues, meet deadlines, and support daily operational needsSkills, Knowledge and ExpertisePrevious experience in an administrative, office support, or coordinator role preferredStrong organizational skills with high attention to detailAbility to manage multiple tasks and prioritize effectivelyExcellent written and verbal communication skills, including professional email and phone etiquetteProficiency in Microsoft Office applications (Outlook, Word, Excel, Teams)Ability to learn new systems and processes quicklyCore CompetenciesCommunicates Effectively – Conveys information clearly and appropriately across multiple audiences and communication methodsAction Oriented – Takes initiative and ownership, approaching challenges with urgency and follow-throughNimble Learning – Quickly adapts to new systems, regulations, and processes through continuous learningBeing Resilient – Maintains focus and effectiveness when navigating pressure, change, or setbacks

Salary : $60,000 - $70,000