What are the responsibilities and job description for the Office Administrator (Part Time) position at Red Bull Distribution Company?
The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility).
All the responsibilities we'll trust you with:
MANAGING EXPECTATIONS
Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations) Human Resources, Finance and Sales support functions
EXECUTION
Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures. Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions Professionally answers all incoming office phone calls and ensures all calls are directed accordingly Ensure proper filing and follow proper record retention policy of pertinent documents Plan, coordinate and organize various meetings and events Code and obtain GM approval for all Operating Expenses Where applicable support sales with Tell-Sell calling duties Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law
BUILDING SUCCESS
Work collaboratively across the organization and share best practices Lead by example and adhere to Company standards & RB Values Professional representation of the company and Red Bull brand when in the market
Your areas of knowledge and expertise that matter most for this role:
All the responsibilities we'll trust you with:
MANAGING EXPECTATIONS
Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations) Human Resources, Finance and Sales support functions
EXECUTION
Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures. Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions Professionally answers all incoming office phone calls and ensures all calls are directed accordingly Ensure proper filing and follow proper record retention policy of pertinent documents Plan, coordinate and organize various meetings and events Code and obtain GM approval for all Operating Expenses Where applicable support sales with Tell-Sell calling duties Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law
BUILDING SUCCESS
Work collaboratively across the organization and share best practices Lead by example and adhere to Company standards & RB Values Professional representation of the company and Red Bull brand when in the market
Your areas of knowledge and expertise that matter most for this role:
- Prior customer service, human resources, office management, and accounting experience preferred
- Accounting experience is a plus
- Strong verbal and written communication skills
- Ability to set and handle multiple priorities
- Exceptional time management skills and punctuality
- English; additional languages an advantage