Procurement Specialist

POSITION SUMMARY

The Procurement & Purchasing Specialist Analyst is responsible for managing the purchasing process across multiple companies while ensuring accurate purchase order administration, vendor coordination, and spending analysis. This role owns spend tracking and purchase order (PO) management and is responsible for entering, tracking, adjusting, and reporting on those POs, giving leadership accurate, real-time visibility into company spend. This role serves as the central point of contact for purchasing activities and works closely with Sales, Operations, Maintenance, Transportation, and Accounting to ensure materials and services are purchased efficiently, competitively, and within budget.

Scope of responsibility: approximately 350 purchase orders processed per month (roughly 4,000 per year), at an average PO value of $1,100 representing approximately $300,000 - $400,000 in monthly PO spend, or roughly $4,000,000 annually, across four operating companies. The role also coordinates closely with Accounting, Sales, Operations, Maintenance, and Executive Leadership, and manages vendor relationships supporting operations in Ohio, Michigan, Texas, and Tennessee.: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Position Summary:

Responsible for managing the organization's purchasing process from purchase order creation through vendor coordination and reporting. Ensures all purchase requests are properly approved, accurately entered, tracked, reconciled, and documented. Sources products and services from approved vendors, obtains competitive pricing, negotiates costs, manages vendor relationships, monitors contract compliance, and resolves purchasing and billing issues. Analyzes purchasing trends and spending to identify cost-saving opportunities and prepares reports to support management decision-making. Collaborates closely with Accounting to ensure invoices align with approved purchase orders and maintains accurate purchasing records for budgeting, audits, and compliance. Provides general administrative support, assists with special projects, and performs other duties as assigned.