What are the responsibilities and job description for the Administrative Supervisor - Law Firm position at Recruitiere Sie?
Please review the JD carefully - this is not an admin or paralegal role. Candidates MUST have law or professional services experience, and VERY stable resumes.
Job Description
We are seeking an Administrative Supervisor to oversee day-to-day administrative operations for its local office. Reporting to the Director of Business Operations, this role plays a key leadership position in managing assigned departments while coordinating and executing firmwide initiatives at the local level.
Key Responsibilities- Supervise and guide administrative staff, providing direction on workflow, priorities, and resource allocation
- Manage daily administrative operations for assigned departments, which may include Office Services, Facilities, and Reception
- Lead and support local execution of firm initiatives, including office moves, maintenance projects, security, and resource management
- Plan and execute office events and programs
- Participate in the hiring and onboarding process for administrative staff
- Assist with budget planning, tracking, and cost control for assigned departments
- Serve as a liaison between the local office, firmwide teams, and external vendors; maintain vendor relationships
- Maintain accurate administrative records, spreadsheets, databases, and reporting materials
- Update systems and processes related to office moves, staffing changes, and other operational transactions
- Support orientation and integration of new associates and staff into the office and the firm
- Provide support for additional office initiatives, projects, and events as needed
- Work extended or non-standard hours when required
- Handle additional projects and responsibilities as assigned
- Advanced proficiency in Microsoft Office Suite
- Working knowledge of budgeting, including planning, tracking, and reconciliation
- Knowledge of office administration and services best practices, within a legal or professional services environment
- Familiarity with records management practices, preferably in a legal setting
- Understanding of facilities, reception operations, and best practices
- General knowledge of office management procedures
- Bachelor's degree preferred
- Minimum of 6 years of experience in a legal or professional services environment (required)
- At least 2 years of supervisory experience
Salary Expectation -
85,000.00-105,000.00(USD)