Executive Assistant

EXECUTIVE ASSISTANT

West Valley - Full Time

Monday-Friday 8am-5pm (must have flexibility regarding start and end of workday)

The Recreation Centers of Sun City is the “Original Sun City” 55 Retirement Community. Our organization’s mission is to maintain a financially sustainable corporation which provides our Members with a wide range of high-quality amenities, recreational opportunities and social activities to enhance each participating Members sense of well-being and purpose. RCSC’s Vision is to be a national leader in 55 socially active lifestyle communities.

Job Summary: The Executive Assistant provides advanced-level support to the General Manager (GM). This position is responsible for performing a high level of administrative duties and providing support to the leadership team.

Duties And Responsibilities

• Must have a positive attitude and embrace the culture of service. Be a culture champion.
• Arranges and schedules meetings for the General Manager (GM). Initiates and responds to meeting requests and maintains calendar to ensure efficient scheduling.
• Ensures the GM is prepared for all meetings by gathering all necessary materials.
• Prepares agendas, organizes materials, and performs necessary follow ups.
• Serves as the gatekeeper of the GM’s time by screening phone calls, requests, and visitors in conjunction with the Corporate Receptionist.
• Interact with external and internal customers, including RCSC personnel, RCSC members and guests, and Board of Directors.
• Research using critical thinking and discernment
• Handles sensitive information, legal, and confidential business matters with a high degree of discretion.
• Create and manage weekly and monthly reports
• Organizes and manages projects from start to finish, often coordinating with multiple employees within RCSC, Cardholders and Board Members.
• Creates communications and presentations utilizing advanced PowerPoint, Word and Excel. Will also use Canva, Mail Chimp and Sage.
• Provide back-up assistance to Corporate Receptionist.
• Meeting logistics, attend meetings, and manage follow up tasks.
• Perform other duties as requested, directed, or assigned.
  
  

Qualifications

• Minimum of 5 years of advanced level Administrative experience;
• Highly proficient with Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Proficient with Canva, Mail Chimp and Sage.
• Must have flexibility regarding start and end of workday, as it may require hours outside of the traditional workday schedule.
  
  

Knowledge, Skills, And Abilities

• Extremely well organized and have experience handling highly confidential materials.
• Understanding of marketing, communications.
• Ability to multi-task and adjust to changing priorities.
• Ability to remain calm and confident in demanding situations.
• Cognizant of the importance of strong relationships and an exceptional communicator.
• Ability to always maintain complete and total confidentiality.
• Ability to work independently and plan daily workloads.
• Strong critical thinking and strategic planning abilities
• High degree of accountability, initiative, dependability, and creativity.
• Ability to obtain and maintain a valid State of Arizona Driver’s License.
  
  

RCSC’s Values

• We are committed to making Members our highest priority and giving them high quality service.
• We value our friendly and welcoming community and want to pass that along to future generations.
• We value teamwork and each person’s contribution to the community.
• We maintain and improve amenities, operations, and infrastructure to modern, attractive, and environmentally friendly standards.
• We believe data and technology should be harnessed to support health, safety, efficiency, and maintain the integrity of our decision processes.
  
  

Some of the BENEFITS Employees receive: Health Insurance options, Company paid life insurance, short- and long-term disability, 401(k) plan with Match; Free Golf greens fees at RCSC golf courses, Free Driving Range balls, Free Bowling at the RCSC bowling alleys during Open Bowl, etc….

Pay Range: $24-$28.85/hour. This is a non-exempt position.