What are the responsibilities and job description for the Administrative Assistant position at RecordsOnline?
About RecordsOnline
RecordsOnline provides fast, reliable access to property and public records for title companies, real estate professionals, and researchers across Texas. We are looking for an organized, detail oriented Administrative Assistant to help keep our Tyler office running smoothly.
About the Role
The Administrative Assistant will support day to day office operations through a mix of general administrative duties and data entry. This role is ideal for someone who thrives on staying organized, juggling multiple priorities at once, and catching the small details that others might miss. This is an in-office position based in Tyler, Texas.
Key Responsibilities
- Perform accurate, high volume data entry into internal databases and systems
- Answer and direct incoming phone calls in a professional and courteous manner
- Greet visitors and manage front office duties as needed
- Maintain organized digital and physical filing systems
- Prepare, proofread, and format correspondence, reports, and documents
- Sort, scan, and distribute incoming mail and deliveries
- Order and track office supplies and inventory
- Schedule appointments and assist with calendar coordination
- Assist team members with administrative projects and special requests as assigned
- Uphold strict confidentiality when handling sensitive records and information
Required Qualifications
- Ability to work in office at the Tyler, Texas location
- Strong ability to multi-task and shift between priorities without losing accuracy
- Computer savvy, with comfort learning new software and systems quickly
- Strong organizational skills and the ability to manage competing deadlines
- Excellent attention to detail, particularly with data entry and document accuracy
- Strong written and verbal communication skills
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- High school diploma or equivalent
Preferred Qualifications
- Prior experience in an administrative, clerical, or data entry role
- Familiarity with the title, real estate, or records industry
- Experience with general office equipment (scanners, multi-line phones, printers)
What We Offer
- Competitive pay based on experience
- Full benefits and 401K options
- A supportive, team oriented office environment
- Opportunities to grow within the RecordsOnline family of companies
Equal Opportunity Employer
RecordsOnline is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Pay: From $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $16