Payroll Associate (Accounting Technician II)

Description

*In-Plant Role - See client specific information below in Job Requirements

Summary of Description:

Provide bookkeeping, record keeping and clerical services to numerous functions on site, including procurement, inventory control, payroll, accounts payable, shipping, mechanical dispatch, data systems (i.e.: SAP) and planning/scheduling.

Duties:

• Converting properly approved requisitions for materials/services into purchase orders. Involves working with internal stakeholders, category Leads, external suppliers, warehouse personnel, contract specialists and corporate procurement support.
• Running various daily reports in data systems, such as mechanical schedules, payroll or buying reports.
• Creating, maintaining, auditing, and validating data and reports within data systems (i.e.: SAP).
• Communicating, dispatching manpower and equipment needs. Track and reconcile hours worked by maintenance and operations employees for payroll purposes.
• Processing invoices for payment.
• Accounting for inbound and outbound products.
• Maintaining regulatory documents and other records per established record retention policy.
• Analyzing inventory status to recommend proper disposition of assets.
• Assisting Planners by issuing work plans, cost and schedule reports and work orders.
• Executing transactional processes and reconciling transactions on a daily basis.
• Recording accurately and timely.
• Perform other job-related duties as assigned.

Education and Experience:

High School Diploma or Equivalent (GED), with additional specialized training or college course work and at least six (6) years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Specific Skills:

• Proficient at spreadsheet and data base programs (Excel, Access, etc.), with emphasis on material and service PO creation and reporting.
• Working experience with procurement buying/contracts and creating PO’s.
• Working knowledge of procurement policies and internal control standards.
• Advanced accounting and math skills.
• Ability to manage multiple tasks and prioritize in a multi-faceted work environment.
• Ability to communicate effectively, contribute effectively in a team environment and is customer oriented.
• Excellent interpersonal, organizational and time management skills.
• Strong communication skills.
• Exceptional attention to detail and accuracy.

Physical Requirements:

• Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
• Sedentary work: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Requirements

*Due to in plant position the below referenced job duties have been provided by the client:

Job Responsibilities:

• Collaborate with supervisors to locate, review, and correct timecards/timesheets for Lake Charles hourly employees, ensuring timely and accurate payroll processing.
• Perform accurate and timely data entry and ongoing maintenance of employee time and leave information in WorkForce Software (WFS), including necessary manual adjustments, daily audits of time against schedules, pay-period verification of hours, premiums, and differentials, and tracking/managing vacation, sick, and other leave balances—monitoring sick occurrences per the hourly attendance policy and accurately rolling over eligible balances each year in line with company policy.
• Partner with Maintenance Clerks to ensure WFS labor allocations and charge numbers for craft workers’ time are accurate, and add or maintain default labor allocations when operators are assigned or reassigned to units.
• Maintain and update operations pay sheets and payroll/timekeeping records (including absentee cards) in accordance with record retention requirements, ensuring information is organized, complete, and auditable.
• Submit and track Rate Change requests, run and distribute WFS time, labor, and exception reports, and respond to employee and supervisor questions regarding timekeeping, pay, balances, schedules, and WFS functionality.
  

Required Qualifications:

• High school diploma or GED.
• 3 years of clerical/administrative or accounting-related experience.
• Proficiency with payroll/timekeeping software and Microsoft Office.
• Strong accounting/math skills with a solid understanding of company pay policies, union contract provisions (including 8- and 12-hour shifts), and procurement/internal control standards; exceptional attention to detail and accuracy; and strong organizational, time-management, communication, interpersonal, and teamwork skills with a customer-focused approach and the ability to maintain confidentiality and meet deadlines in a fast-paced environment.
• Willing and able to obtain a Transportation Worker Identification Card (TWIC).
  

Preferred Qualifications:

• Bachelor's degree
• Proficiency with WorkForce Software (WFS)