What are the responsibilities and job description for the HR & Operations Administrator position at ReBuilding Center?
Position Overview
The HR & Operations Administrator provides essential administrative, HR, compliance, and facilities support to ensure the ReBuilding Center operates safely, efficiently, and in alignment with its mission. This role supports day-to-day organizational functioning, maintains key systems and documentation, and assists the Executive Director, department managers, and administrative team in carrying out the organization’s operational and HR needs.
This position is highly detail-oriented, confidential, and systems-focused. The HR & Operations Administrator does not manage staff or oversee departments, but instead carries out the administrative processes and coordination that help the organization run.
This is a 20-hour-per-week position with a schedule to be mutually agreed upon. The HR & Operations Administrator participates in the shared leadership team to support smooth cross-department communication and alignment. As the organization continues to stabilize and grow, there may be opportunities for the role to expand based on organizational needs and the employee’s demonstrated skills and interests.
Reports to: Executive Director
Status: PT Hourly, Non-Exempt, Confidential
Hours: 20 hours/week (flexible hybrid schedule as agreed upon)
Total Compensation Package
HR, Payroll & People Operations Support
Position open until filled. We will begin contacting selected candidates at the beginning of January and hope to fill the position by February. No phone calls please.
About The ReBuilding Center
The ReBuilding Center is the heart of low-cost, community-based reuse and repair in Portland, making home repair and creative reuse affordable, sustainable, and accessible for all! Since 1997, we have kept more than 60 million pounds of useful, unique building materials out of the landfill, taught thousands in our community to do basic, safe home repairs, and served as a tremendous resource for a thriving community of artists, makers, and DIYers who find creative and inspiring uses for our reclaimed materials every day.
What’s it like to work at ReBuilding Center? For starters, you can bring your whole self to work. Our team finds joy in their work, and we make sure the people we serve find joy in their experience with us. We’re a scrappy bunch, focused on sustainability, respect for ourselves and our community, and teamwork. And we continually learn and improve our practices, policies, environment, and culture to move in the direction of becoming an actively anti-racist organization. We love this place!
ReBuilding Center is an Equal Opportunity Employer and we maintain a team that reflects the diversity of the communities we serve. Over and above our commitment to non-discrimination, we seek to employ members of the community who have experienced poverty and members of historically marginalized groups. Learn more at www.rebuildingcenter.org.
The HR & Operations Administrator provides essential administrative, HR, compliance, and facilities support to ensure the ReBuilding Center operates safely, efficiently, and in alignment with its mission. This role supports day-to-day organizational functioning, maintains key systems and documentation, and assists the Executive Director, department managers, and administrative team in carrying out the organization’s operational and HR needs.
This position is highly detail-oriented, confidential, and systems-focused. The HR & Operations Administrator does not manage staff or oversee departments, but instead carries out the administrative processes and coordination that help the organization run.
This is a 20-hour-per-week position with a schedule to be mutually agreed upon. The HR & Operations Administrator participates in the shared leadership team to support smooth cross-department communication and alignment. As the organization continues to stabilize and grow, there may be opportunities for the role to expand based on organizational needs and the employee’s demonstrated skills and interests.
Reports to: Executive Director
Status: PT Hourly, Non-Exempt, Confidential
Hours: 20 hours/week (flexible hybrid schedule as agreed upon)
Total Compensation Package
- $40/hour pay
- 5 weeks paid time off and 7 paid holidays accrued annually; prorated for 0.5 FTE
- Employer-paid Life Insurance
- Employee Assistance Program (EAP)
- 401(k) Plan (pre- and post-tax options available)
- Free RBC Education Class attendance (materials fees may apply)
- 20% ReBuilding Center store discount
HR, Payroll & People Operations Support
- Coordinate HR administration including onboarding/offboarding, personnel file maintenance, HRIS updates, benefits and PTO tracking, training records, and required compliance documentation; maintain strict confidentiality.
- Prepare and submit payroll data, coordinate with the payroll/bookkeeping service, process timesheets and staff updates, and ensure accurate employment and pay records.
- Support recruitment and staff communications by managing job postings, interview scheduling, routine HR notices, policy updates, and coordination of surveys, staff development, and recognition activities.
- Assist with workers’ compensation, unemployment, leave documentation, employee relations paperwork, annual handbook updates, and general HR inquiries; provide excellent internal customer service.
- Complete routine administrative and financial tasks including scanning, filing, deposits, vendor materials, check requests, and organized recordkeeping.
- Coordinate weekly POS deposit documentation and reconciliation workflows; support audit preparation, annual filings, and required compliance reporting.
- Support operational workflows such as vendor coordination, IT ticket routing, and maintenance of organized operational documentation.
- Track facility requests, work orders, vendor schedules, and maintenance logs in coordination with the Facilities Manager.
- Maintain facilities and safety compliance documentation, including inspection records, equipment checklists, injury reports, training records, and required organizational files.
- Support the Safety Manager and Safety Committee with scheduling, documentation, compliance tracking, inspection follow-through, and upkeep of safety materials and policies.
- Support the Executive Director with daily operational coordination, action item tracking, scheduling, meeting preparation, and logistics.
- Maintain organized administrative systems, shared files, dashboards, trackers, and internal documentation to support cross-department visibility.
- Prepare routine administrative, HR, financial, and compliance reports; ensure accurate document retention and clean data management practices.
- Strong HR and administrative skills and the ability to work proactively with minimal oversight.
- High degree of confidentiality, integrity, and professionalism.
- Excellent attention to detail, organizational skills, and follow-through.
- Effective communication and collaborative work style across diverse teams and roles.
- Commitment to equity, inclusion, and contributing to a positive workplace culture.
- Comfort troubleshooting routine operational and administrative issues.
- Strong computer literacy, including HRIS systems, Google Workspace, and basic IT navigation.
- Demonstrated administrative experience in HR, payroll coordination, operations, compliance, or similar support functions.
- Experience managing confidential personnel information and supporting HR processes.
- Familiarity with Oregon employment law, HR best practices, and basic compliance requirements.
- Experience working with diverse communities in a nonprofit or mission-driven environment.
- Strong technical and computer skills with the ability to manage digital systems independently.
- Bilingual (Spanish) strongly valued.
- HR certifications (PHR/SPHR/SHRM-CP/SCP) preferred but not required.
Position open until filled. We will begin contacting selected candidates at the beginning of January and hope to fill the position by February. No phone calls please.
About The ReBuilding Center
The ReBuilding Center is the heart of low-cost, community-based reuse and repair in Portland, making home repair and creative reuse affordable, sustainable, and accessible for all! Since 1997, we have kept more than 60 million pounds of useful, unique building materials out of the landfill, taught thousands in our community to do basic, safe home repairs, and served as a tremendous resource for a thriving community of artists, makers, and DIYers who find creative and inspiring uses for our reclaimed materials every day.
What’s it like to work at ReBuilding Center? For starters, you can bring your whole self to work. Our team finds joy in their work, and we make sure the people we serve find joy in their experience with us. We’re a scrappy bunch, focused on sustainability, respect for ourselves and our community, and teamwork. And we continually learn and improve our practices, policies, environment, and culture to move in the direction of becoming an actively anti-racist organization. We love this place!
ReBuilding Center is an Equal Opportunity Employer and we maintain a team that reflects the diversity of the communities we serve. Over and above our commitment to non-discrimination, we seek to employ members of the community who have experienced poverty and members of historically marginalized groups. Learn more at www.rebuildingcenter.org.
Salary : $40