Executive Administrator

Job description

About Realty One Group

At Realty ONE Group, we’re a family of equals who are proud of each other and what we are building and creating alongside ONE another. The success of our Coolture is supported by our philosophy that everyONE has a voice, by sharing a common passion with a positive attitude and igniting WOW experiences.

Realty One Group is the fastest growing private company in America with over 450 locations and 18,000 professionals in 49 states and internationally.

About the Role

Provide proactive administrative support services for a busy real estate brand in a collaborative, professional and confidential way. The incumbent will have direct accountability for senior leadership calendar management, travel needs, administrative operations and communications between internal and external stakeholders. This position will interact with a diverse group of agents, clients, and staff to facilitate their specific needs or to successfully direct them to the correct internal contact. Sound judgment is required in order to plan, prioritize, and organize a varied workload to ensure the delivery of high-value support and related services.

Key Responsibilities

Company and Industry Knowledge

• Fully comprehend the company's identity, culture, goal, and vision
• Knowledge of business operations
• Comprehend ROG's instruments, systems, and processes.
• Comprehensive knowledge of the market (model/offers) and commission structures
• Keeping up with market trends and industry developments

Essential Job Duties

• Assist the Regional Director/Broker Owner in all parts of the job, including contacting with personal customers, managing calendars, and managing emails.
• Front desk duties include answering phones, greeting visitors, and distributing mail and packages.
• Forms and documentation for real estate transactions should be prepared
• As needed, enter and maintain listings on the Multiple Listing Service (MLS) and other real estate websites.
• Assist the transaction coordinator with transaction processing.
• In charge of office administration activities such as maintenance, supply, and equipment
• Prepare and have recruiting/franchise presentations on hand
• Between appointments, clean and tidy conference rooms
• As needed, order promotional products and marketing materials
• As needed, assist with agent onboarding
• Help with agent orientation preparation
• Help with event planning, workplace meetings, and parties
• Collaborate with the Marketing department on agent requests, such as social media postings.
• Keep track of the training calendar.
• Maintain a clean kitchen
• As needed, support the office with additional tasks.

Qualifications

• Capable of communicating successfully with clients and other team members in a timely manner.
• Capable of working under pressure, juggling several duties, and doing so with excellent accuracy.
• Positive attitude and eagerness to learn
• Real estate transaction process and transaction management software knowledge
• Knowledge of all MLS systems relevant to the brokerage is an asset.
• Google Suite expertise

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you live in a 30 minute radius from the office?
• What is your expected salary rate?
• What computer tools are you familiar with?
• Do you have a Management experience?
• What is your ultimate goal with your career?
• RealtyOneGroup is one of the fastest growing companies. Are you comfortable working in a fast paced environment?
• Do you have customer service experience?
• How many words can you type per minute?
• What are you looking for in a company?

License/Certification:

• Real Estate License (Preferred)

Work Location: In person