What are the responsibilities and job description for the Temp Administrative Assistant position at Realty Center MGMT?
We are a property management company that has been providing unsurpassed property management services to a large and diversified portfolio of properties in California, Texas, and Louisiana for over 30 years.
We believe that our associates are our greatest asset, which is why we are dedicated to providing excellent benefits, competitive pay, amazing perks and advancement opportunities
Join us in the rewarding career of providing “The Home You Deserve, Service you Trust.”
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Job Title: Administrative Assistant
Reports To: Property Manager
RCMI Property: Timber Creek
GENERAL PURPOSE OF JOB:
Completes various duties related to telecommunications, data entry, correspondence, human resources, and coordinating anything else requested. Completes general administrative duties such as copying, faxing and filing and other work as assigned. Receives and assists guests. Provides administrative assistance to all corporate staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Receives and distributes incoming mail to appropriate department; receives and distributes incoming faxes
- Processes and posts outgoing courier packages.
- Answers the main telephone and assists callers.
- Receives and assists guests including candidates for open positions.
- Assists employees in the field by transferring messages, packages, information and forms.
- Prepares materials, refreshments and audio visual equipment for meetings as requested.
- Maintains an inventory of supplies and paper goods and re-orders as needed. Receives, checks and distributes purchased and delivered items.
- Orders business cards and standard printed items as needed.
- Word-processes correspondence, memos, forms or reports in English as requested by corporate staff.
- Prepares standing reports or analysis as assigned by Directors.
- Assists with confidential human resource documentation and filing.
- Supports other supervisors regarding human resource forms and paperwork. Meets all confidentiality, lock up and privacy requirements for HR files, paperwork and information in order to protect sensitive information.
- Completes general administrative tasks as requested.
- Maintains front office and reception area in a clean and orderly state.
- Maintains highest degree of confidentiality in staff, volunteer, human resource, payroll and Organization matters.
- Strong customer service
- Maintain professional appearance at all times
EDUCATION and / or EXPERIENCE:
- High school diploma or GED equivalent
- 2 years of general office experience preferred
COMPUTER & EQUIPMENT SKILLS:
- Microsoft Office
- Use of typical office equipment
- Internet software
- Strong proofreading skills