What are the responsibilities and job description for the Operations Coordinator position at Realign Your Mind Counseling Services, LLC?
About
Realign is a holistic mental health and wellness practice dedicated to helping individuals realign their mind, body, and spirit. We integrate traditional counseling with innovative healing modalities including sound healing, hypnotherapy, and integrative wellness practices. Our mission is to create transformational healing experiences rooted in authenticity, alignment, and clinical excellence.
Position Overview
The Operations Coordinator plays a key role in supporting the day-to-day administrative, operational, and strategic functions of Realign. This position ensures smooth internal operations, supports staff and leadership, and contributes to organizational growth through coordination, communication, and process development.
This position will work out of both locations in Mechanicsville and N. Chesterfield.
Duties
Operations & Administration
- Coordinate and oversee daily office operations to ensure efficiency and organization
- Supervise and support the Office Administrator
- Answer and manage incoming phone calls and emails in a professional and timely manner
- Create, implement, and maintain Standard Operating Procedures (SOPs)
- Maintain organized systems for documentation and internal processes
Human Resources Support
- Assist with payroll processing and related administrative tasks
- Coordinate onboarding of new staff, including documentation and orientation support
- Maintain and update staff records and compliance documentation
- Help plan and coordinate staff events
Financial & Billing Support
- Maintain working knowledge of billing processes and support billing-related tasks as needed
- Track and maintain inventory spreadsheets for tax and reporting purposes
- Track and upload receipts
Compliance & Tracking
- Maintain and update the staff malpractice insurance tracking spreadsheet
- Ensure records are accurate, current, and compliant with organizational needs
Marketing & Growth Support
- Take an active role in marketing initiatives, including coordination and execution support
- Assist in developing and maintaining marketing systems and outreach efforts
Partnership & Leadership Support
- Support leadership with partnership development efforts
- Assist with outreach communications, including drafting and managing emails
- Supervise and support the Office Administrator
- Answer and manage incoming phone calls and emails in a professional and timely manner
- Create, implement, and maintain Standard Operating Procedures (SOPs)
- Maintain organized systems for documentation and internal processes
Requirements
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
- Bilingual abilities are a plus to serve diverse client needs effectively
- Demonstrated ability to multitask efficiently while maintaining attention to detail and accuracy
- Exceptional time management skills with the ability to prioritize tasks effectively
This role is essential to maintaining the structure and flow of Realign’s operations while supporting growth, staff success, and client experience. The Operations Coordinator helps bridge administrative, clinical, and leadership functions to keep the organization aligned and thriving. This position is new to Realign and therefore is still a work in progress on exact duties.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: Hybrid remote in Mechanicsville, VA 23111
Salary : $23 - $25