Real Estate Executive Assistant

I am seeking a highly organized, detail-oriented, and proactive Real Estate Assistant to support a growing, high-performance real estate business.

This is a part-time, hybrid role with the opportunity to expand into a full-time position as the business continues to scale. The ideal candidate will act as a true right-hand partner—handling operations, transaction coordination, and day-to-day logistics to help create a seamless client experience.

This is an excellent opportunity for someone who thrives in a fast-paced, entrepreneurial environment and wants to grow alongside a top-producing agent.

Operations & Transaction Management

• Coordinate all aspects of transactions from contract to close
• Track deadlines, key dates, and ensure all compliance requirements are met
• Manage MLS listings, updates, and data accuracy
• Organize contracts, documents, and digital files with precision
• Maintain CRM and client database

Scheduling & Coordination

• Manage calendar, showings, inspections, and appointments
• Coordinate with lenders, title companies, inspectors, photographers, and vendors
• Ensure all parties are aligned and timelines are executed smoothly
• Proactively identify and resolve scheduling conflicts

Client & Listing Support

• Assist in preparing listing and marketing materials
• Communicate with clients to ensure a high-touch experience
• Help coordinate showings, open houses, and property-related logistics

Business Support

• Help streamline systems and improve workflows
• Support day-to-day operations and administrative needs
• Take initiative in identifying inefficiencies and solving problems

• Real estate experience preferred (licensed is a plus, not required)
• Strong understanding of contracts, transactions, and MLS systems preferred
• Highly organized with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills (written and verbal)
• Tech-savvy and comfortable learning new systems
• Proactive, reliable, and solutions-oriented
• Availability for occasional evenings/weekends as needed

• Part-time (10–20 hours/week to start)
• Competitive hourly pay (based on experience)
• Opportunity for increased hours and expanded role over time

Please send your resume along with a brief note about your experience in real estate and why you’d be a strong fit.