What are the responsibilities and job description for the Executive Assistant position at ReadiTech IT Solutions?
General Summary:
We are seeking a dynamic, highly motivated team member for the position of Executive Assistant. The Executive Assistant will be responsible for providing exceptional, high level support to the Principal Engineer in a fast-paced environment in addition to all other team members as needed. The position works closely with the Principal Engineer and provides high quality, timely executive assistance that requires a significant level of trust, self-discipline, and confidentiality.
Essential Job Functions:
- Supports the Engineering Manager and all other team members as assigned for the purpose of providing assistance with their administrative functions.
- Contributes to maintaining compliance with licensing requirements
- Maintain confidentiality of sensitive information
- Prepare and edit confidential documents
- Establish positive relationships with internal and external clients
- Comply with local and state laws
- Coordinate internal/external events
- Process incoming/outgoing mail, UPS and FedEx
- Assist with ordering and maintaining supplies
- Arrange meetings, tasks, travel as needed
- Utilize Microsoft Office software
- Utilize effective written and oral communication
- Have a strong work ethic and be a self-starter, able to effectively manage multiple priorities and adapt to change within a fast-paced environment
- Contribute to employee engagement initiatives
- Must have valid driver’s license and be able to operate motorized vehicles
- Regular, reliable, consistent, and punctual attendance is required
- Perform other duties and responsibilities as required to fulfill job function or as assigned
Knowledge, Skills, and Abilities:
- Knowledge of administrative support techniques and procedures
- Skill in Microsoft Office software
- Skill in oral and written communication
- Skill to use tact, discretion, and diplomacy when dealing with sensitive situations and concerned property owners
- Skill to process quality assistance and quality control
- Ability to maintain confidential information
- Ability to exercise independent thinking, creativity, and initiative
- Ability to work independently
- Ability to work well under pressure
- Ability to offer quick resolution to assigned projects
- Ability to adapt to various situations as they arise
- Demonstrate ability to communicate well with a positive & friendly manner both orally and in writing
- Demonstrate the ability to accept responsibility for and work under occasional stressful situations with frequent interruptions
- Demonstrate desire to learn new skills as technologies change
- Demonstrate the ability to multi-task
Education and Experience:
- Associate’s degree in related field and/or two (2) years of applicable work experience
- Office suite software (including Microsoft Word, Excel, and Outlook)
- Must have a valid driver’s license and be able to operate motorized vehicles
- Notary Public license preferred
Physical Requirements:
0-24%
25-49%
50-74%
75-100%
Seeing: Must be able to read computer screen and various reports. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. 75-100%
Hearing: Must be able to hear well enough to communicate with customers and business contacts. 75-100%
Sitting/Standing/Walking: 75-100%
Lifting & Moving/Pulling/Pushing: frequently lift and move up to 10 pounds and occasionally life and move up to 25 pounds and infrequently move up to 50 pounds. 0-24%
Fingering/Grasping/Feeling: Must be able to write, type, and use phone system. 75-100%
Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
