Group 5 (FT 12M) Federal Office Clerk

2026-2027 Salary: $29.28 - $30.40

Position Title: Federal Office Clerk

Classification: AFSCME - Group 5 - 12- months

Reports To: Director of Federal Programs and Grants

Position Goal: To perform all clerical functions for the Department of Federal Programs and Grants.

Essential Functions

• Prepares Title 1, Title 2, Title 3, Title 4, Ready To Learn, Comprehensive School Improvement, and other Federal, State or local grants– budgets, accounts, maintains and monitors all budget activities/expenditures.
• Prepare and record purchase requisitions for all purchases made with all grant funds.
• Logs all purchase orders and records check numbers and dates of payment for all purchases made with grant funds.
• Prepare, log and process payroll timesheets for all grant funded activities.
• Maintains payroll and purchasing records necessary as back-up for all expenditures funded through grants.
• Creates and maintains excel spreadsheets for all grant programs and distributes the monthly expenditure reports to appropriate parties.
• Monitors grant payrolls and keep abreast of all personnel changes which occur in grant programs.
• Maintains an up-to-date listing of all Federally funded employees with regard to name, work location, salary, benefits and budget code.
• Corresponds regularly via email or telephone with school administrators and other district staff.
• Research and compile all information required to complete the Title 1 Comparability Report and Detailed School Data Sheet.
• Prepares and completes Quarterly Reconciliation of Cash on Hand Reports for Federal awarded grants.
• Compile reports and all information necessary to complete the Final Expenditure Reports for all Federal grants.
• Monitors allocation of funds to ensure that the correct percentage of allocation is being used according to federal guidelines.
• Performs any other duties within the bargaining unit as assigned by the Superintendent or his/her designee; subject to reclassification where necessary.
  
  

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High School Graduate, proficiency in word processing, ability to do spreadsheets, forms and tables.

SPECIALIZED KNOWLEDGE: PC, Microsoft Office and Google applications, including Excel and Word; Type minimum 55 wpm.

Language Skills

• Ability to communicate clearly and distinctly.
• Ability to read and comprehend simple instructions, short correspondence and memos.
• Ability to deal effectively and courteously with associates and the general public.
  
  

Mathematical Skills

• Ability to add and subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply basic arithmetic calculations.
  
  

Reasoning Ability

• Ability to follow written and verbal directions.
• Ability to complete assigned tasks with minimal supervision.
  
  

OTHER SKILLS And ABILITIES

• Ability to communicate clearly and concisely, both orally and in writing to all levels of the District and community.
• Ability to work as a member of a team.
• Ability to work in an environment with frequent interruptions.
• Ability to be able to deal effectively and courteously with people.
• Ability to be cooperative, congenial and service-oriented.
• Ability to take instruction and follow directions.
• Auditory acuity to be able to use the telephone and greet visitors.
• Ability to complete assigned tasks with minimal supervision.
• Ability to organize office settings to efficiently accomplish tasks.
• Ability to work under supervision and make appropriate work-related decisions.
• Ability to exercise good judgment in prioritizing tasks.
• Ability to perform duties that entail handling sensitive information with awareness of all District requirements and Board of Education policies and state and federal laws.
  
  

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in keyboard use/data entry. The employee is occasionally required to stand; walk; bend, twist and stoop. The employee must occasionally lift and move up to 15 pounds, such as computerized reports. Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints and the ability to work required overtime in order to meet reporting deadlines.

Terms Of Employment

12 month non-exempt position. As per terms and conditions set forth in the contract between the School District of Reading and the American Federation of State, County and Municipal Employees, AFL-CIO, Council 13.

Created By: Andrew Ogot Date: 9/2022

Revised by: W.Crespo Date: 6/2026

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Reading School District is an equal opportunity employment, educational and service organization.