What are the responsibilities and job description for the Tuition Billing Specialist position at Reach Cyber Charter School?
Tuition Billing Specialist
12-Month
Who we are:
Reach Cyber Charter School is a tuition-free online public K–12 school in Pennsylvania, connecting students with certified teachers and a high-quality curriculum. Authorized by the Pennsylvania Department of Education in 2016, Reach Cyber Charter School is state certified and open to students throughout Pennsylvania with a vision to inspire and nurture future success for all students. Our Reach family promotes a vision that provides a collaborative team environment and allows you to utilize various resources to inspire and nurture future success for all students in Pennsylvania.
Position Summary:
The Tuition Billing Specialist is responsible for managing all aspects of student tuition billing and payment processes, ensuring accuracy, compliance, and timely communication with school districts and state agencies. This role supports the financial operations of the school by preparing invoices, maintaining tuition rates, and coordinating with PDE for subsidy redirects. The Specialist will be responsible for the successful completion of the following tasks:
Billing & Invoicing
- Prepare and send tuition bills to school districts in accordance with PDE guidelines.
- Determine the most effective method for delivering invoices (electronic, mail, PDE Suite).
- Ensure tuition rates are updated monthly and applied correctly to student accounts.
- Submit PDE subsidy redirect requests through the PDE Suite to facilitate payments.
- Serve as the primary contact for billing inquiries from school districts.
- Respond clearly and timely regarding invoices, payment schedules, and account status.
Account Management
- Maintain accurate student billing records in the tuition management system.
- Post payments, reconcile tuition accounts, and resolve discrepancies.
- Monitor past-due accounts and communicate with districts as needed.
Compliance & Reporting
- Ensure compliance with PDE regulations and charter school funding requirements.
- Prepare monthly and annual billing reports for leadership and audits.
Education/Qualifications
- Minimum Education/Certification:
- Bachelor's degree from an accredited college or university in Accounting, Finance, or related field preferred; equivalent experience in billing/accounting considered.
- Experience Requirements:
- Minimum of two (2) years of billing or accounts receivable experience required; experience in education or charter school environment preferred.
- Experience working in or with school districts is preferred.
- Experience working in school settings or non-profit organizations serving diverse communities.
Knowledge / Skills / Abilities
- Understanding of school district and tuition billing processes.
- Strong analytical skills for reviewing accounts and identifying discrepancies.
- Excellent communication skills for interacting with districts and staff.
- Knowledge of McKinney-Vento (MKV) laws to include impact on tuition billing.
- Knowledge of PDE regulations and processes, including PDE Suite for subsidy redirects.
- Proficiency in accounting software and Microsoft Suite to include advanced Excel skills.
- Strong interpersonal skills to develop partnerships with districts, state agencies, and staff.
- Strong attention to detail and organizational skills.
Essential Functions / Duties / Responsibilities:
- Must reside in the state of
- Must pass background checks required for all school employees in
- Includes limited travel with limited overnight
What we offer you for all your hard work:
Reach Cyber Charter School is dedicated to providing our employees with a comprehensive benefits package offering flexibility to customize benefits to meet your needs by offering major medical, dental, and vision; HSA and FSA; company paid Basic Life/AD&D, STD, LTD and EAP; a retirement plan; voluntary Life/AD&D; as well as perks and discount programs.
Diversity, Equity, & Inclusion Statement of Principle
Reach's Mission is to help each student maximize their potential through an individualized learning program. We strive to model our mission by empowering Staff to authentically show up with their skills, knowledge, competencies, strengths, curiosity, and unique lived experiences. Reach is committed to having inclusive policies and practices to establish a workplace of inclusion which continues to foster a belonging culture for staff, students, and families.