What are the responsibilities and job description for the Proposal Manager - RE Tech Advisors position at RE Tech Advisors?
RE Tech Advisors, a Legence Company
RE Tech Advisors is a growing, woman-led consulting firm of over 125 ESG professionals. We deliver results at the intersection of engineering, technology, and sustainability. RE Tech has a progressive and ambitious client base that includes numerous commercial real estate portfolios, private equity investors, federal agencies, industry associations, and manufacturing companies. By joining the RE Tech Advisors team, you will work closely with recognized industry leaders who are driving national and global sustainability initiatives providing you the opportunity to realize your own professional growth objectives in the ESG arena.
RE Tech is seeking a Proposal Manager to manage all aspects of the proposal process. This is an exciting opportunity to support the growth of a leading sustainability advisory firm and our efforts to accelerate that transition to a low-carbon future. The successful candidate will have a proven track record in leading team members across multiple teams in the preparation, development, and production of high quality, winning proposals.
This position is located within our McLean, Virginia office. After successful onboarding, the position is open to a hybrid work model (Tuesdays & Thursdays in-office) as well as flex scheduling. This role will, at times, require the employee to work extended workdays, including into the evening and on weekends to meet proposal deadlines. RE Tech supports workplace flexibility, enabling our team members to balance their working hours between busier and lighter periods.
Responsibilities
Essential Job Functions / Job Duties and Responsibilities
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel Requirements
Periodic travel may be required for the role.
No sponsorship available for this position.
About Legence
Legence, a Blackstone Portfolio Company , is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.
Benefits Overview
Health & Welfare: Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
Financial Benefits: 401(k) retirement savings plan
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at [email protected] or your dedicated recruiter with the job title and requisition number.
Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
Apply Now
RE Tech Advisors is a growing, woman-led consulting firm of over 125 ESG professionals. We deliver results at the intersection of engineering, technology, and sustainability. RE Tech has a progressive and ambitious client base that includes numerous commercial real estate portfolios, private equity investors, federal agencies, industry associations, and manufacturing companies. By joining the RE Tech Advisors team, you will work closely with recognized industry leaders who are driving national and global sustainability initiatives providing you the opportunity to realize your own professional growth objectives in the ESG arena.
RE Tech is seeking a Proposal Manager to manage all aspects of the proposal process. This is an exciting opportunity to support the growth of a leading sustainability advisory firm and our efforts to accelerate that transition to a low-carbon future. The successful candidate will have a proven track record in leading team members across multiple teams in the preparation, development, and production of high quality, winning proposals.
This position is located within our McLean, Virginia office. After successful onboarding, the position is open to a hybrid work model (Tuesdays & Thursdays in-office) as well as flex scheduling. This role will, at times, require the employee to work extended workdays, including into the evening and on weekends to meet proposal deadlines. RE Tech supports workplace flexibility, enabling our team members to balance their working hours between busier and lighter periods.
Responsibilities
Essential Job Functions / Job Duties and Responsibilities
- Manage the development and submission of high-quality, compliant proposals from pre-RFP stage through delivery and close-out process.
- Analyze RFP documents and/or client scoping requests. Develop proposal checklists to ensure outlines, formats, and final products are in compliance, in collaboration with the Business Development Lead.
- Support the maintenance and facilitation of the go/no-go decision-making process.
- Develop the proposal timeline assignments, checkpoints and review teams, driving the process to ensure on-time delivery.
- Prepare proposal and scope of work content, utilizing template language as appropriate, drafting non-technical components, and supporting the development of technical components. Work with the Business Development Lead and technical leads to prepare the proposal and pricing.
- Coordinate the review and signature process for contracts, MNDAs, and teaming agreements. Conduct preliminary review of documents and redline edits, and coordinate with our legal team, as needed.
- Source and assemble materials needed which may include resumes, completion of forms, project examples, policies, company data, and/or subcontractor materials. Coordinate with the marketing team for timely inclusion of curated marketing materials into proposals.
- Serve as a final reviewer for QA/QC and ensure compliance with the RFP.
- Coordinate and support preparation of presentations and/or materials for prospective client calls, interviews and/or oral presentations.
- Develop and manage a content library or proposal automation solution.
- Update bid information in HubSpot, our CRM platform.
- Maintain and propose updates to proposals processes to drive successful outcomes. Support efforts to track feedback provided on wins and losses and host internal after-action reviews. Utilize information to continuously assess and improve processes and techniques.
- Perform all other duties as assigned.
- Ability to prepare compliant, professionally produced proposals within customer defined timeframes.
- Ability to coordinate, review and edit proposal input from a variety of stakeholders, typically involving contributions from BD lead, technical leads, Account Managers, and marketing.
- Proficient written communication skills. Must be able to prepare proposal language and perform a final QA/QC review of proposals for grammar, formatting, language consistency, and compliance with RFP requirements.
- Demonstrate a growth mindset by contributing to our culture of continuous learning, growing, and improving.
- Possess critical thinking, analytical and problem-solving capabilities.
- Strong verbal communication skills to effectively interact with internal contacts including those at a senior level.
- Strong time management skills with the demonstrated to effectively prioritize workload and manage competing priorities.
- Demonstrate strong attention to detail and organization
- Possess sound business ethics, including the protection of proprietary and confidential information.
- Possess interpersonal skills including courtesy, professionalism, and a cooperative attitude.
- Ability to be flexible and adapt to the changing needs of the business, work in a fast-paced environment, and ability to pivot and adjust priorities and approaches.
- Ability to effectively coordinate, collaborate and interface up, down, and across the organization, and with external stakeholders.
- Demonstrated ability to lead cross-functional teams to design product solutions that fit holistically into a customer’s overall experience alongside cross-functional teams.
- High degree of initiative, proactiveness, drive, enthusiasm, energy, and follow through.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint).
- 6 years of professional work experience, with at least 4 years of proposal management experience, including public sector proposals
- Experience writing and editing proposals
- Must be 18 years of age or older
- Experience managing proposal automation software
- Experience supporting business development function in a sustainability focused firm
- Familiarity with the Shipley Method
- APMP certificate
- Experience with InDesign
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel Requirements
Periodic travel may be required for the role.
No sponsorship available for this position.
About Legence
Legence, a Blackstone Portfolio Company , is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.
Benefits Overview
Health & Welfare: Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
Financial Benefits: 401(k) retirement savings plan
Reasonable Accommodations
If you need assistance or accommodations during the application or interview process, please contact us at [email protected] or your dedicated recruiter with the job title and requisition number.
Third-Party Recruiting Disclaimer
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
Apply Now