What are the responsibilities and job description for the Contracts Specialist position at RE/SPEC Inc.?
Company Description
Big challenges need bold thinkers.
If you’re someone who sees problems as opportunities, you’ll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we’ve tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.
At RESPEC, you’ll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.
We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you’ll fit right in.
We do not accept unsolicited resumes from third-party recruiters.
Job Description
RESPEC, a nationally recognized engineering consulting firm, is seeking a full-time Contracts Specialist to support the lifecycle of contracts and other forms of agreements for delivering professional services. This position plays a key role in ensuring contracts are negotiated, executed, and managed in compliance with legal standards, company policies, and project requirements. The ideal candidate is detail-oriented, collaborative, and skilled in managing risk while supporting business objectives. Key responsibilities include:
Contract Drafting & Review
- Review, draft, and negotiate engineering service, alternate project delivery, and subconsultant agreements in alignment with company policy and legal standards
- Draft and communicate contract redlines and rationale to internal and external stakeholders, identifying risk exposures
- Customize standard contract templates to meet project-specific needs while maintaining consistency with EJCDC and other industry standards
- Manage contract workflows
Contract Administration
- Manage contract execution, track milestones, and ensure compliance with all contractual obligations
- Maintain accurate records of contract documents, amendments, and correspondence
- Generate reports and analytics to identify risk exposures and gaps in contract management
Risk Management & Compliance
- Identify, assess, and mitigate financial, legal, and operational risks
- Ensure compliance with applicable laws, regulations, insurances and industry standards
Stakeholder Coordination
- Collaborate with engineering, legal, project management, and finance teams, as well as clients, subcontractors, and vendors, to facilitate contract execution
- Support and coordinate meetings with internal stakeholders to provide guidance on managing contract risks
Qualifications
- Bachelor’s degree in risk management, business administration, legal or related field of study is preferred or equivalent experience
- 3-5 years of broad-based experience in contract compliance and/or administration
- Strong understanding of contract law and best practices, including EJCDC, AIA, and/or other industry frameworks for delivery of general engineering and other professional services
- Proven negotiation skills with internal and external stakeholders
- Proficiency in contract management software and tools
- Skilled with computer applications such as Microsoft Office Suite
- Preferred experience in engineering or professional services environments is strongly desired
Additional Information
Compensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100% employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.
Featured benefits include:
- Flexible Work Schedules
- Paid Parental Leave
- 401(k) & ESOP (with company match up to 4%)
- Professional Development and Training
- Tuition Reimbursement
- Employee Assistance Program
- Medical/Dental/Vision Insurance Plans
All your information will be kept confidential according to EEO guidelines.