Chief Operating Officer (coo)

Job Title: Marketing & Administrative Coordinator (Real Estate Sales Office)

Overview:
RE/MAX Premier is seeking a highly organized, detail-oriented Marketing & Administrative Coordinator to support our real estate sales office. This role is ideal for someone with prior experience in a real estate brokerage environment who can seamlessly balance marketing execution, administrative support, and light accounting responsibilities. The right candidate is proactive, resourceful, and thrives in a fast-paced, client-focused setting.

Key Responsibilities:

Marketing & Content Execution

• Manage social media accounts, including content creation, scheduling, and engagement
• Develop and maintain content calendars and assist with tactical marketing planning
• Coordinate with vendors, print houses, and production partners for marketing materials
• Support direct mail campaigns, including farming list pulls and address database cleanup
• Assist with copywriting, proofreading, and quality control across all marketing assets
• Organize and maintain video archives and digital asset libraries
• Format presentations, listing decks, and marketing materials to brand standards
• Monitor online reviews and support reputation management efforts

Database & Systems Management

• Audit, clean, and manage email marketing lists and CRM data
• Build forms, manage RSVPs, and coordinate event/ticketing systems
• Maintain organized records of marketing campaigns and performance tracking

Administrative & Operational Support

• Provide day-to-day administrative support to agents and leadership
• Assist with project management and coordination of ongoing initiatives
• Handle miscellaneous marketing and office support tasks as needed

Basic Accounting & Financial Tracking

• Maintain logs and records for incoming checks and deposits
• Assist with basic bookkeeping tasks, including journal entries and recordkeeping
• Ensure accurate and organized financial documentation for internal tracking

Qualifications:

• Prior experience in a real estate sales office or brokerage environment strongly preferred
• Experience supporting marketing and administrative functions simultaneously
• Basic understanding of accounting principles and financial recordkeeping

Preferred Skills & Software:

• Canva and Adobe Creative Suite (especially Illustrator and InDesign)
• Microsoft Office Suite, with strong proficiency in Excel (database and list management)
• Basic HTML or website editing experience
• Familiarity with social media platforms: Instagram, Facebook, LinkedIn, TikTok, and X
• Experience with CRMs, email marketing platforms, and project management tools is a plus

Key Attributes:

• Strong organizational skills and attention to detail
• Excellent follow-through and ability to manage multiple projects
• Professionalism, sound judgment, and discretion
• Self-starter with initiative and problem-solving ability
• Adaptability and willingness to learn new systems and tools
• Positive attitude and team-oriented mindset