Real Estate Administrative Coordinator

RE/MAX Connect | Yorktown, VA

We are looking for a highly organized, detail-oriented, and motivated Real Estate Administrative Coordinator to join our team!

This position plays a key role in keeping our office running smoothly, supporting our real estate agents, coordinating transactions, and ensuring compliance with industry standards. The ideal candidate is a strong communicator, thrives in a fast-paced environment, and enjoys being part of a collaborative, team-focused workplace.

Position: Full-Time | Monday–Friday, 8:00 AM–5:00 PM

Location: Yorktown, VA | In-Office, Front Desk

Salary: Starting /- $40,000

Key Responsibilities

Office Operations & Administration

• Manage daily office opening and closing procedures.
• Maintain an organized, welcoming, and professional office environment.
• Monitor and replenish office, kitchen, and operational supplies.
• Answer and direct incoming calls, assist visitors, and provide front-desk support.
• Track and manage company lockboxes, signs, and marketing materials.
• Assist with company-wide communications and daily administrative needs.

Real Estate Transactions & Compliance

• Manage and maintain transactions through Transaction Desk, ensuring accurate documentation and timely processing.
• Perform initial compliance reviews to ensure transaction files are accurate and complete.
• Manage listing entries, status updates, price adjustments, and other changes across REIN, WAAR, and CBRAR.
• Maintain knowledge of MLS rules, regulations, and compliance requirements.
• Monitor updates to real estate forms, policies, and procedures.
• Maintain accurate listing and transaction records.
• Assist with agent onboarding, including DPOR, MLS, association memberships, and electronic key access.

Qualifications

• 2-3 years previous administrative/real estate experience preferred.
• Familiarity with Transaction Desk, MLS platforms, and real estate compliance is a plus.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High attention to detail, accuracy, and follow-through.
• Ability to work independently while contributing to a collaborative team.
• Comfortable learning and navigating multiple software platforms.
• Professional, approachable, and service-oriented attitude.

Why Join RE/MAX Connect?

• Be part of a supportive, energetic, and growing real estate company.
• Work alongside a collaborative team that values communication, accountability, and teamwork.
• Enjoy opportunities for professional growth and development.
• Make a meaningful impact by supporting agents and contributing to the overall success of our office.

We're looking for someone who takes initiative, enjoys helping others, and takes pride in keeping things organized and running efficiently.

If you're ready to bring your skills, positive attitude, real estate experience and attention to detail to a team that values what you do, we'd love to hear from you!