Project Manager - Owner's Representative

ABOUT US

REMS provides client experiences that deliver exceptional results and lasting relationships. We guide clients through the full commercial real estate development and construction process—including site selection, planning, design, construction, and turnover—serving as the Owner’s Representative and an extension of our clients’ organizations.

Our mission is to deliver outcomes that go beyond scope, schedule, and budget while creating meaningful impressions. We operate with a foundation of Client Advocacy, Operational Excellence, Professional Mastery, Transparency, Adaptability, Effective Communication, Continuous Improvement, a Supportive Environment, and a Positive Climate

POSITION OVERVIEW

The Project Manager is responsible for the planning, execution, and delivery of commercial real estate construction projects while serving as a trusted advocate for the client. Acting as the Owner's Representative, the Project Manager supports and collaborates with Senior Project Managers and project leadership, leads project teams, manages consultants and contractors, and ensures projects are delivered in alignment with client goals, contractual requirements, and REMS standards.

This role requires a professional who can operate with increasing autonomy, make sound decisions, and proactively manage risk—while also supporting senior team members and collaborating effectively across internal teams and external stakeholders to deliver unified results.

KEY RESPONSIBILITIES

Client Advocacy & Project Leadership

• Serve as the primary Owner’s Representative, protecting the client’s best interests while advancing their vision.
• Support Senior Project Managers in leading projects from pre-development through construction and closeout, ensuring alignment with scope, schedule, budget, and quality.
• Establish and maintain strong client relationships through transparency, proactive communication, and trust.

Supporting Senior Project Managers

• Assist Senior Project Managers in day-to-day project oversight, providing reliable coordination and follow-through on delegated tasks and action items.
• Prepare, organize, and distribute project materials on behalf of senior project leadership, including agendas, status reports, and correspondence.
• Monitor project progress and flag issues, risks, or delays to Senior Project Managers in a timely manner to enable proactive decision-making.
• Take ownership of assigned project workstreams under the direction and mentorship of senior leadership.

Project Financial Management

• Maintain and update project budgets, cost reports, and financial tracking on a regular basis, ensuring accuracy and alignment with the approved project budget.
• Process and track owner pay applications, contractor invoices, and consultant billing; review for accuracy against contract values and approved change orders.
• Manage, log, and maintain change order tracking logs; support the preparation, review, and negotiation of change orders with contractors and consultants.
• Prepare and distribute monthly owner financial reports, including budget-to-actual summaries, cash flow projections, and cost-to-complete forecasts.
• Identify budget variances early and communicate findings to senior project leadership with supporting analysis.

Meeting Management & Documentation

• Prepare detailed meeting agendas in advance of all project meetings, ensuring agenda items are aligned with project priorities and distributed to attendees in a timely manner.
• Lead or support the facilitation of project meetings, including Owner-Architect-Contractor (OAC) meetings, design coordination meetings, and internal project reviews.
• Record and distribute comprehensive meeting minutes promptly following all project meetings, capturing decisions made, action items assigned, responsible parties, and due dates.
• Track and follow up on open action items from meeting minutes through to resolution, maintaining a current and accurate action item log.

Document Storage & Organization

• Establish, maintain, and enforce the project document management structure within SharePoint and other designated platforms, ensuring all project documentation is current, organized, and accessible to the project team.
• Manage the organized storage and version control of drawings, specifications, contracts, submittals, RFIs, correspondence, and meeting minutes throughout all project phases.
• Ensure document naming conventions, folder structures, and filing protocols are consistently followed by the project team.
• Coordinate with team members and stakeholders to collect, organize, and archive project closeout documentation, ensuring a complete and orderly project record at project completion.

Project Execution & Oversight

• Manage all phases of assigned projects, including planning, design coordination, procurement, construction, and turnover.
• Fully understand and administer contracts, ensuring consultant and contractor scopes align with the contract SOW.
• Review and interpret drawings, specifications, and technical documents to identify risks, gaps, or conflicts.
• Manage schedules, RFIs, submittals, and procurement tracking.
• Identify issues early, develop solutions, and escalate appropriately when required.

Team Coordination & Collaboration

• Lead and coordinate architects, engineers, general contractors, vendors, and other project stakeholders.
• Foster a collaborative, respectful, and accountable project environment.
• Work closely with internal REMS team members to support collective success and consistent delivery.

Quality, Safety & Professional Standards

• Enforce compliance with REMS' Safety Program and Quality Control Program.
• Maintain professionalism, integrity, and ethical standards in all dealings.
• Promote a positive company image through fair, respectful, and professional relationships.
• Continuously seek opportunities for improvement—personally and within project execution.
• Travel independently to project and construction sites as required.

Additional Responsibilities

• Support mentoring and knowledge sharing as part of REMS' commitment to Professional Mastery.
• Perform additional duties as assigned.

REQUIRED QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in construction management, engineering, architecture, or related field, or equivalent professional experience.
• Minimum 3 years of experience in commercial construction project management or Owner’s Representative roles.
• Demonstrated experience managing project financials, including budgets, change orders, pay applications, and cost reporting.
• Strong working knowledge of construction means, methods, sequencing, and scheduling logic.
• Proficiency with Microsoft Office; construction project management software experience preferred.
• Ability to understand, interpret, and implement plans, specifications, and contract documents.
• Demonstrated ability to manage multiple priorities, work independently, and meet deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving, decision-making, and conflict-resolution abilities.
• Valid U.S. driver’s license.

CORE COMPETENCIES & VALUES ALIGNMENT

Successful Project Managers at REMS demonstrate:

• Client Advocacy: Consistently putting the client’s needs first.
• Individual Responsibility & Collective Success: Owning outcomes while strengthening the team.
• Operational Excellence: Planning ahead, not reacting.
• Professional Mastery: Commitment to growth, learning, and technical excellence.
• Transparency & Communication: Clear, honest, and timely communication.
• Adaptability & Continuous Improvement: Thriving in dynamic environments.
• Positive Team Influence: Contributing to a supportive and professional culture.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, drive, kneel, stoop, reach, bend, climb; touch and grasp, handle, or feel objects, tools, or controls.  The employee frequently is required to reach with hands and arms.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, depth and peripheral vision, and the ability to adjust focus. The noise level in the work environment, particularly when in the field, can vary significantly and at times be very loud.

The above statements are intended to describe the general nature and level of the work being performed by the individuals assigned this position and are not intended to be exhaustive of all duties, responsibilities, knowledge, skills, abilities, physical job demands and working conditions.  Flexibility with hours is required.

COMPENSATION & BENEFITS

Salary Range: $75,000 - $95,000 per year

Benefits Include:

• Health insurance coverage
• Generous paid time off
• Professional development
• Cell phone stipend
• 401k

REMS is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee.