Project Coordinator, National Retail

Position Summary:

The Project Coordinator assists the Operations Director and Project Managers in organizing ongoing studio projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, ensuring that project deadlines are met in a timely manner. Additionally, the Project Coordinator will be involved in the Permitting aspect of projects, assisting the Project Managers with administrative related tasks. 

To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. The Project Coordinator should be organized, detail oriented, dependable, good communicator, productive and efficient.  

 Additional Responsibilities:

• Assist the Operations Director in Permitting related tasks that will involve due diligence, organization of information for use by the team members, completing applications, making permit submissions, tracking the review of plans and performing follow-ups and creating comment response letters for the team’s input. Additionally keeping the internal permitting tracking current.
• Assist the PM and/or Operations Director with billing/accounting related tasks in order for billing to be processed every month. This will require tracking and updating of fees, reviewing budgets and working directly in our accounting software.
• Coordinate meetings as needed.
• Draft agenda / meeting minutes / project status updates as required
• Potentially organize, log and route RFIs and Submittals.
• Filing / archiving.
• General administrative tasks as requested by Studio Leadership/Operations Director/PM’s/Team members.

 Measures of Performance:

The Project Coordinator will be evaluated based on all the items in this document as they apply to their specific role. The following items represent the primary performance benchmarks that the company will be measuring and the tools that will be used to provide input. 

• Ability to complete tasks efficiently and within agreed upon schedule.
• Ability to efficiently assist with permitting by submitting applications with accuracy and keeping permitting statuses current for the team’s visibility. 
• Ability to effectively assist with billing/accounting related tasks.
• Ability to successfully work and collaborate in a team environment.

Accountable to:

• The Project Coordinator generally reports to the Operations Director and Project Manager.

 Qualifications:

• 3-5 years of professional experience.
• Proficiency in Microsoft Office programs such as Word, Excel and other business software and their application to contract documents.
• Demonstrate strong oral and written English communication skills.
• Demonstrate high organizational skills.
• Authorized to work in the U.S.