Senior Administrative and Office Assistant

LOCATION: Headquartered in Oakland, CA; must be able to be in the office a minimum of four days per week HOURS: Full-time, exemptSALARY RANGE: $85,000 - $100,000 per yearThe OpportunityJoin RDA Consulting as our next Senior Administrative and Office Assistant, supporting our executive team and driving smooth office operations. Under general direction, the Senior Administrative and Office Assistant provides support to the CEO and COO, as well as other executive staff. We are seeking an individual with advanced administrative support and office management experience who thrives on problem-solving, juggling multiple priorities, and collaborating with diverse groups of people. The ideal candidate is a self-directed, fast learner who brings a positive attitude to the workplace and maintains a high level of discretion and confidentiality. Based in our Oakland headquarters, this position requires in-office presence four days per week.Position and ResponsibilitiesSupport executive staff in scheduling, communications, research, and other administrative dutiesMaintain CEO and COO appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travelManage CEO email, voicemail, and professional online profiles (e.g., LinkedIn)Provide regular reports to the Executive Team on organizational KPIs Conduct research, writing, or analysis projects as assigned by executive team membersProvide support and final formatting for materials such as agendas, handouts, and presentations, including production, assembly, and submission of materialsSupport HR functions in requisition management, including interview coordination, new hire administrative setup, new hire equipment logistics, and onboarding coordinationSupport Finance functions, including monthly credit card statement reconciliation, receipt management, and mail collectionProvide administrative support to the Board of DirectorsCoordinate social events, general office organization and appearance, supplies, equipment, and landlord relationsManage the organizational calendar and email accounts (e.g. info@)Create and maintain process documentation related to areas of responsibilityPurchase incentives for project-related community outreach effortsAssist with vendor selection, service agreement reviews and execution, and manage vendor contractsSupport obtaining business certifications and recertifications (i.e., DBE, SLEB certifications, etc.)Work as a member of the Operations team collaboratively to take charge of special projects as neededAbout You - Knowledge, Skills, and ExpertiseCompetency with Microsoft Office and Google SuiteHigh level of integrity and confidentialityExcellent attention to detailAbility to learn new software applications as neededExcellent organization skills, work habits, verbal and written communication skillsDemonstrated ability to be an effective, efficient, and positive team memberSelf-starter with experience working independently as well as a member or leader of a teamSuperior command of calendar and email managementAbility to carry out responsibilities with a growth mindset, incorporating feedback and lessons learned for continuous improvementAbility to manage several projects and tasks simultaneously with attention to competing deadlinesStrong interpersonal, organizational, and planning abilitiesMinimum Qualifications High School Diploma required; Bachelor’s Degree preferredMinimum of five (5) years’ work experience as an Executive Assistant, Senior Administrative Assistant, Business Partner, or similar roleAbility to learn new concepts and skills rapidlyAbility to travel to and work from RDA Consulting’s Oakland office a minimum of four days a weekBenefits of Working at RDA ConsultingDynamic and collaborative workplaceFamily-friendly environment with accommodating schedules100% RDA Consulting-sponsored health, dental, vision, life, and disability insurance for employees401 (k) and IRA, with RDA Consulting discretionary match after 1 yearPre-tax flexible spending accounts for medical, dependent care, transit, and parking expensesRDA is an Employee Ownership Trust (EOT) and offers the opportunity to participate in shared governance and the potential of profit sharingAccess to discounted retail products and servicesAbout RDA ConsultingRDA Consulting, SPC (RDA) is a mission-driven, employee-owned, majority women-managed social purpose corporation. With headquarters in Oakland, CA, we operate across the United States, working to help public and social sector organizations to best meet the needs of their communities. RDA’s services include research and evaluation, assessment and planning, technical assistance, facilitation, community outreach and engagement, and program design and implementation support. We deliver these services to clients and communities across intersecting public systems, including adult and juvenile justice, public and behavioral health, housing and homelessness, child and family welfare, youth development, adult education, and workforce development. Across our work, RDA prioritizes community engagement to elevate the voices of those most impacted by public systems.We work at the strategic intersection of applied research and implementation with organizations that are working on the ground to improve equity, access, and opportunity. We hold a big-picture perspective while being pragmatic. We rely on data to inform change and are passionate about addressing complex social issues.When ApplyingInclude a cover letter and writing sample or work product with your resume.Celebrating Diversity and InclusionRDA Consulting is an equal opportunity employer committed to equitable and inclusive hiring practices. We strongly encourage applications from individuals of all cultural backgrounds, religions, gender identities, sexual orientations, ages, and abilities. Work Location of this PositionRDA Consulting is a hybrid office environment in which many roles provide the option to work at our Oakland, CA headquarters or to work remotely. The decision to allow remote work is based on the requirements of each individual position. If a non-Bay Area candidate is selected for this position, they must be willing to travel and attend meetings in alignment with the Pacific Time Zone as needed to support client and organizational goals.

Salary : $85,000 - $100,000