Bid Coordinator

Essential Functions:

• Research subcontractors in project areas throughout the US through either internet search, Building Connected and/or company database.
• Call, email and communicate with subcontractors requesting a bid for upcoming or current projects.
• Complete all subcontractor data entry in company database including new subcontractor, contact information, changes, and qualification status.
• Communicate with subcontractors on status of submitted project bids.
• Create tracking of all subcontractor outreach and necessary follow-up for each bid or project.
• Follow-up with subcontractors on any missing information required for bid submittal.
• Accurately distributes incoming bid information to the proper project management team.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong interpersonal skills, professionalism, and ability to influence and be able to work as a team.
• Effective communication, both written and verbal, emphasizing attention to detail.
• Ability to learn new systems quickly, possess a continuous improvement mindset.
• Excellent follow-up skills with the ability to follow-through to completion.
• Track record of success working at a fast pace, and able to adapt to a fluid business environment.
• Strong organizational skills. Experience managing multiple projects concurrently in a fast-paced environment, demonstrating a sense of urgency.
• Demonstrate RCS Core Values and represent company in a professional manner.

Work Environment/Physical Demands:

• Normal office environment
• Able to sit or stand for long periods of time working at a computer.
• Employees need to be able to lift up to 20 pounds as frequently as needed to move objects.

Education and Experience:

• High School Diploma or GED
• Minimum of two (2) years in an office setting demonstrating meeting deadlines, strong communication and ability to work cross functionally.
• Proficient in Microsoft Office Suite or similar applications.
• Valid Driver’s License and auto insurance.

Preferred Experience:

• Associate degree in business.
• Experience with one or more of the following is a plus: commercial construction or related businesses or proposal development.
• Experience in a call center or placing a high volume of calls daily is a plus!

Office and Travel:

• Position based at the corporate office location with occasional local jobsite visits.

The bid coordinator is responsible for supporting the project management teams in contacting subcontractors to explore bid interest and subsequent information for construction projects. They will actively research subcontractors in the project area and contact the subcontractor to verify bid interest for an upcoming project. The bid coordinator will work with project management teams and estimators to ensure all necessary trades and scopes of work have submitted bids.

The successful candidate will have a positive, professional demeanor, excellent interpersonal skills and will be able to work as a team player. The nature of the work will require that the candidate demonstrate initiative and responsibility and be flexible/adaptive to a fast-paced and fluid business environment. Candidate must be able to communicate effectively and decisively with all levels of the organization and able to solve practical problems.