Purchasing Clerk-Clerical

Purchasing/Clerical

Overview/Objectives: To perform all duties related to purchasing including quotations, requisitions, vendor selection and approval and placement of purchase orders. To manage sources for price, delivery and quality. To assure qualified vendors in all areas, including service and products. To require justification for purchases. Verifies receipt of items; authorizes payment.

Duties/Tasks:

• Verifies Stock
• Schedules deliveries
• Prepares Purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Track vendor performance..
• Research new vendors
• Negotiate price
• Track and report on purchase order status
• Send surveys as required
• Maintain an up-to-date approved vendor list
• Obtain quotations
• Purchase all supplies and consumable items
• Expedite orders
• Determine and utilize reorder points
• Authorizes payment for purchases by forwarding receiving documentation.
• Keeps information accessible by sorting and filing documents.
• Provides purchasing planning and control information by collecting, analyzing and summarizing data and trends.
• Reporting as required
• Any other tasks as required
• Sort and file documents/paperwork including but not limited to:
• Accounts payable/receivable paperwork
• Correspondence files
• Purchasing files
• Purchase Orders/contracts
• Shipping files
• Inspection files
• Employee files
• Insurance/Workers Comp files
• Prints and/or document
• Generate new files as needed
• Monitor office supplies
• Collect and distribute mail
• Answer phones, take or transfer calls
• Monitor and maintain fax and copy machines
• Scanning

Standards of Performance:

Work area is kept clean and neat

Documentation is complete and properly filed

Orders are placed in a timely manner

Vendors are approved and/or submitted for approval

Vendors are tracked for delivery, price and quality

Status reports are submitted on schedule

Supplies and consumables are on hand as needed

Orders are expedited when necessary

Reorder points are established and used

Obeys all safety rules and company policies

Reports in a timely and complete fashion

Able to work alone or with a team.

Requirements:

Education required: High school diploma or GED.

Must be able to read, write and understand English. Computer knowledge of basic office programs such as Outlook, Word and Excel. Strong people skills – must be able to deal with the public. Strong negotiation skills. Good organization and attention to detail. Must have excellent phone etiquette and grammar.

Experience preferred: 3 – 5 years purchasing in a technical environment.

Able to sit or stand for prolonged periods of time. Able to kneel or bend on occasion for filing. Ability to lift up to 30 pounds.

Resume must include prior 5 years of work history to be considered.

Job Type: Full-time

Pay: $ $15.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• Purchasing: 3 years (Required)
• Microsoft Excel: 3 years (Required)
• QuickBooks: 3 years (Required)

Work Location: In person

Salary : $15