What are the responsibilities and job description for the Product Supply Coordinator position at RB Stewart Petroleum Inc.?
Primary Duty / Job Statement
Under the direction of the Senior Director of Fuel, Logistics & Maintenance, the Product Supply Coordinator leads the sourcing, purchasing, and coordinating the supply of fuel products to support company operations and customer requirements. This position helps maintain reliable supply, cost-effective purchasing, inventory optimization, and operational continuity by monitoring fuel markets, coordinating with suppliers and working closely with dispatch, logistics, maintenance, accounting and operations teams.
Essential Functions
- Monitor fuel markets, pricing trends, terminal availability, and regional supply conditions to support strategic purchasing decisions.
- Execute spot and contract fuel purchases in alignment with company budgets, customer commitments, and operational requirements.
- Forecast fuel demand utilizing historical sales, customer consumption patterns, inventory levels, and operational forecasts.
- Monitor customer inventory levels and proactively identify potential shortages or excess inventory.
- Coordinate fuel deliveries with terminals, transport providers, dispatch personnel, and operations teams.
- Receive, evaluate, and coordinate supplier day deals and market opportunities.
- Analyze fuel costs, supply performance, and purchasing effectiveness.
- Communicate with suppliers regarding allocations, contracts, pricing and opportunities.
- Develop and maintain strong business relationships with suppliers, carriers and customers.
- Collaborate with dispatch and logistics teams to identify optimal supply points and minimize costs.
- Assist in monitoring KPIs related to supply costs, inventory levels and service performance.
- Work closely with accounting to resolve billing discrepancies and supplier invoices.
- Support fuel quality management and ensure compliance with DOT, EPA and company policies.
- Other duties as assigned.
Physical / Cognitive Requirements
Ability to work in a fast-paced environment, analyze data, prioritize multiple tasks, communicate effectively with vendors and internal stakeholders, and maintain strong attention to detail.
Attendance / Schedule
Monday through Friday, 8:00 a.m. to 5:00 p.m. Additional hours may be required during supply disruptions or peak business periods.
Preferred Minimum Experience / Education
- Bachelor's degree in Supply Chain, Business, Finance, Logistics or related field preferred.
- Minimum 3 years experience in fuel procurement, petroleum supply, logistics, dispatch or commodity purchasing.
- Knowledge of fuel markets, inventory management and supplier contracts.
- Advanced Microsoft Excel and fuel management software proficiency.
- Knowledge of DOT, FMCSA, EPA and OSHA regulations preferred.
Training Requirements
- New Hire Safety Training
- Defensive Driver Training
- IT Cyber Security Training
- Hazmat General Awareness
- Additional company training as required
Supervision Received
Reports directly to the Senior Director of Fuel, Logistics & Maintenance.
Supervision Exercised
No direct supervisory responsibilities.
R.B. Stewart Petroleum Products, Inc. is an Equal Opportunity Employer.
Pay: $75,000.00 - $110,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $75,000 - $110,000