Senior Administrator/Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Raymond of New Jersey, LLC is a material handling company located in Central New Jersey. Currently seeking a Senior Administrator/ Coordinator to join this growing team of amazing professionals in the Cranbury, New Jersey location.

Senior Administrator/ Coordinator is essential to keeping the Sales Department functioning. To be considered for this role the ideal candidate MUST have a minimum of five years administrative experience along with being comfortable communicating directly with customers. This position is responsible for working with Sales Representatives and Sales Leadership throughout the entire order to delivery process and review all documentation to ensure accuracy. This role will also work hand and hand with other internal and external departments to be a liaison for the sales force. The Senior Administrator/ Coordinator is expected to gain proper approval from management, keep all reporting up to date, and meet deadlines.

**This is a fast-paced environment where the ability to multitask and prioritize requests requires a strong focus. To be successful as a Senior Administrator/ Coordinator you must be able to work in a team environment, enjoy problem solving, along with possessing extreme attention to detail and accurate data entry. **

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Review and process all New Equipment, Allied, and Racking Orders through our order management system, Vsimple. Open all applicable purchase orders in our ERP system. Order submission to manufacturer.

· Handle preparation and processing of all documents pertaining to Financing and Leasing.

· Responsible for collecting, evaluating, and analyzing all the information needed to coordinate deliveries and bill in timely fashion.

· Track all shipments and deliveries.

· Process all sales order billing in our ERP system and distribute invoices to the customer’s AR department.

· Coordinate and respond to all requests made by sales team in a professional manner.

· Communicate professionally with sales representatives, vendors, and interdepartmentally when changes need to be made. Conduct these change orders in a timely manner.

· Maintain various spreadsheets and assist in creating monthly reports as needed.

· Review and approve all incoming vendor invoices. Communicate effectively with vendors and Accounts Payable as needed.

· Maintain RNJ's Customer Relationship Management System (CRM).

· Works effectively with internal departments to ensure highest quality of service to customers.

REQUIREMENTS:

· Associate degree from a two-year college or technical school; 2 – 4 years’ experience as an administrative assistant preferably within a sales capacity; or equivalent combination of education and employment experience.

· Knowledge of computer systems (Microsoft Office Suite) and spreadsheet programs.

· Exceptional attention to detail and problem-solving skills.

· Excellent phone and e-mail communication skills.

· Clear and professional speaking voice.

· Ability to prioritize and set deadlines within area of responsibility.

· Exert creativity and exemplary problem-solving skills.

· Exert sound judgment and discretion when communicating with internal/external customers.

· Ability to multi-task in a fast-paced team environment.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Job Type: Full-time

Ability to Commute:

• Cranbury, NJ 08512 (Required)

Ability to Relocate:

• Cranbury, NJ 08512: Relocate before starting work (Required)

Work Location: In person