Executive Assistant

Job Summary

This position involves providing executive administrative support to four Senior Vice Presidents of Raymond James Technology. The role requires a high level of professionalism and confidentiality, as the executives are high-level leaders within the organization. The candidate will be responsible for managing a variety of administrative tasks, ensuring smooth operations, and maintaining strong professional relationships within the IT Admin Team and the firm.

Essential Duties and Responsibilities

• Provides the full spectrum of support to two or more SVPs within the Technology organization.
• Maintains confidentiality.
• Provides executive support including answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
• Schedules and coordinates meetings, events, lunches, interviews, appointments, and/or other similar activities, which may include coordinating travel and lodging arrangements.
• Responsible for the procurement of office supplies and kitchen supplies, including unpacking and backfilling the kitchen and supply cabinets on the organization’s floor.
• Assists with hoteling issues that may arise throughout the day within the executive’s organization, including troubleshooting workstation issues, correcting known issues, and coordinating with End User Support for equipment replacement.
• Submits expense reports weekly and reconciles Corporate American Express accounts of the executives.
• Sorts, screens, reviews, and distributes incoming and outgoing email.
• Builds strong professional relationships with colleagues within the IT Admin Team and the firm.

Knowledge, Skills, and Abilities

• Knowledge of organizational policies and practices.
• Knowledge of confidentiality policies.
• Knowledge of investment concepts, practices, and procedures used in the securities industry.
• Knowledge of principles of banking and finance and securities industry operations.
• Knowledge of terminology of financial markets and technology products.
• Skill in performing a range of executive support activities for a senior vice president of a major organizational functional area.
• Skill in answering telephones and assisting visitors.
• Skill in preparing, transcribing, composing, typing, and editing correspondence, agendas, minutes, and other documents.
• Skill in scheduling and coordinating meetings, events, interviews, and appointments.
• Skill in preparing reports.
• Skill in establishing and maintaining files, databases, and other records.
• Skill in performing routine analyses and calculations involved in preparing reports.
• Skill in sorting, screening, and distributing email.
• Proficiency in Microsoft 365 Software Applications, Concur, Visio, MS Teams, Zoom, and standard office equipment.
• High School diploma and 4-6 years of experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large company (financial planning, investment management, or other financial services environment preferred).

This is the pay range that Magnit reasonably expects to pay for this position: $23.25/hour - $31.00/hour

Benefits: Medical, Dental, Vision, 401K