What are the responsibilities and job description for the Assistant Office Manager position at Ray Skillman Ford & Southside Hyundai?
The Assistant Office Manager is a key leadership-track role responsible for supporting the daily financial and administrative operations of a high-volume franchise dealership. This position serves as the right hand to the Office Manager, ensuring that accounting functions, deal processing, and compliance standards are met with precision.
This is a high-growth opportunity. We are looking for a motivated professional with a strong foundation in automotive accounting who is ready to refine their leadership skills. For the right candidate, this role is designed as a direct pipeline for advancement to an Office Manager position within our growing dealership group.
Key Responsibilities
- Accounting Support: Assist in managing accounts payable, accounts receivable, and general ledger maintenance.
- Deal Processing: Ensure the timely and accurate flow of vehicle contracts, funding, and title work.
- Month-End Procedures: Support the Office Manager in reconciling schedules and preparing financial statements for month-end closing.
- Compliance & Audit: Assist in maintaining strict adherence to OEM policies, state and federal regulations, and internal dealership controls.
- Staff Mentorship: Provide guidance and training to the administrative and accounting team to ensure operational efficiency.
- Cross-Departmental Liaison: Work closely with Sales, Service, and Parts departments to resolve administrative bottlenecks and improve workflow.
- Reporting: Help prepare and review daily doc tracking, CIT (Contracts in Transit) reports, and incentive submissions.
Qualifications & Skills
- Dealership Experience Required: Prior experience in a franchise dealership business office or accounting department is essential.
- Systems Expertise: Proficiency in major Dealership Management Systems (e.g., CDK, Dealertrack, or Reynolds & Reynolds) is highly preferred.
- Technical Knowledge: A solid understanding of automotive-specific accounting, including titles, registrations, and service/parts reconciliations.
- Detail Oriented: Exceptional accuracy in data entry and financial reporting.
- Professionalism: High level of confidentiality and the ability to maintain a professional demeanor in a fast-paced environment.
Education & Experience
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance is a plus.
- Minimum of 2–4 years of experience in a franchise automotive dealership office.
Career Path & Benefits
We are committed to promoting from within. As an Assistant Office Manager, you will receive mentorship and professional development designed to prepare you for a full Office Manager role within our dealership group.
- Competitive Salary based on dealership experience.
- Advancement Opportunities: Clear trajectory for growth within our multi-location group.
- Benefits Package: May include medical, dental, vision, paid time off, and retirement plan options.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Experience:
- automotive dealership: 2 years (Required)
Work Location: In person