What are the responsibilities and job description for the Full Charge Bookkeeper position at Raven3 Real Estate?
A Full-Charge Bookkeeper is responsible for managing the complete accounting cycle of the company—from daily transactions to financial reporting—ensuring accuracy, compliance, and real-time visibility into financial performance.
This role owns the books end-to-end and works closely with ownership, asset management, and external CPAs to maintain clean, reconciled, and investor-ready financials.
Key Responsibilities1. General Accounting & Bookkeeping
- Maintain the general ledger across all entities
- Record all financial transactions (income, expenses, transfers)
- Manage chart of accounts and ensure proper coding
- Handle journal entries, accruals, and adjustments
- Maintain entity-level and consolidated books
2. Accounts Payable (AP)
- Process vendor invoices and bills
- Ensure proper approvals and coding
- Manage payment schedules (ACH, checks, wires)
- Track contracts, insurance, and recurring obligations
- Maintain vendor relationships
3. Accounts Receivable (AR)
- Track rent rolls, incoming payments, and receivables
- Reconcile property management software (e.g., AppFolio) to bank deposits
- Monitor delinquencies and collections
- Ensure accurate posting of all income streams
4. Bank & Credit Card Reconciliations
- Perform monthly (and ideally weekly) bank reconciliations
- Reconcile all accounts (operating, escrow, security deposits)
- Investigate and resolve discrepancies
- Ensure books match actual cash position at all times
5. Financial Reporting
- Prepare monthly financial statements:
- Profit & Loss (P&L)
- Balance Sheet
- Cash Flow Statement
- Create property-level and portfolio-level reporting
- Track KPIs (NOI, occupancy, expenses, collections)
- Deliver clean reports for ownership and investors
6. Payroll & Expense Management
- Coordinate payroll processing
- Track employee reimbursements
- Ensure proper classification of employees vs contractors
7. Tax & Compliance Support
- Work with CPA to prepare:
- Year-end financials
- 1099s
- Tax filings
- Maintain audit-ready documentation
- Ensure compliance across entities and jurisdictions
8. Systems & Process Management
- Manage accounting software (QuickBooks, AppFolio, etc.)
- Build and maintain SOPs for financial processes
- Improve workflows and automation
- Ensure data integrity across systems
9. Real Estate-Specific Responsibilities (for Raven3)
- Reconcile AppFolio to bank deposits daily/weekly
- Track property-level performance and budgets
- Monitor capital expenditures and renovation costs
- Support acquisitions/dispositions with financial data
- Assist with lender reporting and refinancing packages
Qualifications
- 3–7 years bookkeeping/accounting experience
- Strong knowledge of real estate accounting (preferred)
- Experience with:
- QuickBooks
- AppFolio or similar PMS
- Deep understanding of:
- Bank reconciliations
- Financial statements
- High attention to detail and organization
- Ability to manage multiple entities simultaneously
Key Traits
- Extremely detail-oriented (nothing slips)
- Proactive problem solver
- Strong accountability and ownership mindset
- Communicates clearly with leadership
- Deadline-driven and consistent
What “Full-Charge” Means
This is not a data-entry role.
This person:
- Owns the books completely
- Ensures financials are 100% accurate and reconciled
- Delivers investor-ready reports every month
- Flags issues before they become problems
KPIs / Success Metrics
- Books reconciled within 5–10 days of month-end
- Zero unexplained discrepancies
- Clean audit/tax filings
- Real-time visibility into cash and performance
- Accurate AppFolio ↔ bank reconciliation
Pay: $28.41 - $34.22 per hour
Work Location: In person
Salary : $28 - $34