What are the responsibilities and job description for the Purchasing Associate - BAP position at Ravago Manufacturing Americas?
Purpose
The Purchasing Associate is responsible for driving the purchase order process between our internal teams and designated material suppliers while maintaining a collaborative relationship and ensuring all internal parties are able to successfully service our customers.
Areas Of Responsibility / Tasks
Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.
To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.
The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore
The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.
This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.
Notice To Applicants
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.
The Purchasing Associate is responsible for driving the purchase order process between our internal teams and designated material suppliers while maintaining a collaborative relationship and ensuring all internal parties are able to successfully service our customers.
Areas Of Responsibility / Tasks
Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.
- Purchase Order (PO) Entry & Maintenance
- Responsible for entering purchase orders into ERP and supplier’s portals (if applicable), in a timely manner while ensuring purchase order pricing and dates are accurate, performs order entry for both back-to-back orders as well as inventory stock
- Performs daily review of open purchase order reports to ensure (Estimate Time Arrival) ETA’s are updated with the most up to date information and provides communication status to necessary parties/stakeholders
- Creates jobbings tied to inbound purchase orders to ensure appropriate relabel/repack at time of arrival to warehouse
- Handles Direct Deliveries for customers from point of Sales Order entry, and supplier fulfillment until the transaction is closed out, and customer is invoiced
- Responsible for the creation and completion of intercompany transactions between Ravago entities and cross-border movements between the United States and Canada
- Works closely with the transportation team to ensure collect shipments are overseen and executed to guarantee on time delivery to the customer/warehouse
- Qualifies Made to Order Sales orders at the time of entry by ensuring transactions meet acceptable profit requirements, minimum order quantities, published lead times and shipment deadlines
- Ensures accuracy of purchase order pricing to prevent invoice discrepancies, and completes any necessary accrual creation within the PO cost file in a timely manner, to ensure invoices are paid by the assigned due date and available for accounting purposes
- Requests credits/debits as needed from suppliers
- Responsible for month end reconciliation process for applicable product lines
- Ensures records are uploaded properly in accordance with company and legal policy via the company Document Management System (DMS)
- Builds strong working relationships with Suppliers to ensure seamless communication of information to provide the best possible experience for our customers
- Communicates effectively with internal and external stakeholders to address delays or issues, applying critical thinking and problem-solving skills to ensure the timely movement of orders
- Collaborates cross-functionally, leveraging an understanding of other departments’ roles to drive and orchestrate activities that ensure material availability and proactively remove roadblocks to ensure customer satisfaction
- Works with suppliers on claims, related but not limited to damages, contamination, material and quantity discrepancies
- Responsible for the tracking and tracing of railcars that are inbound to warehouses to ensure there are no significant delays during transit and reviews RCs unavailable for tracking to collaborate with suppliers on waybill corrections
- Develops and distributes internal reports used across multiple departments to monitor daily operational and performance metrics
- Extracts and analyzes data to create dashboards and deliver insights that support business decision-making
- Maintains and updates the Lead Time and Minimum Order Quantity (MOQ) dashboard to ensure data accuracy, enabling Sales and Customer Service teams to provide reliable information to customers and support efficient business operations
- Adopts and contributes to a continuous improvement culture through individual and team participation
- Identifies opportunities to improve efficiencies within assigned book of business
- Actively participates in Daily Management Meetings and drives KPI results to meet team objectives and customer satisfaction
- Develops, implements, and tracks process improvement strategies using lean principles
- Back up Support
- May serve as a back-up to other purchasing team members at the same or above level as needed
- All other duties as assigned
- Not Applicable
To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.
- Professional communication and interpersonal skills (verbal and written) and ability to establish relationships and collaborate among other teams and suppliers
- Thrives in a fast-paced, ever-changing industry by quickly acquiring new skills and adapting to shifting priorities
- Detailed oriented with an ability to prioritize
- Proficiency in MS Excel, Word and Adobe/Nitro file creation and management
- Manage and organize time, information and resources effectively using company tools to meet deadlines and respond to requests on a timely basis
- Ability to apply critical thinking and problem solving skills
- Demonstrates knowledge of the supply chain and operations structure of a distribution company.
- Ability to stay focused and perform effectively under pressure
- Acts with urgency, consistently taking proactive steps to drive timely results
- Education:
- Bachelor’s degree in Business, Supply Chain or related field preferred. Equivalent experience considered in lieu of degree.
- Experience:
- 2 years of previous experience in a similar role required
- Experience with Purchasing, Supply Chain or a related field is highly desired
- Licenses / Certifications:
- Valid driver’s license – required
- Language:
- Proficiency in English required
- Bi-Lingual – Spanish is a plus
The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore
- Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
- This position is a hybrid in-office and work-from-home role
- May be required to travel to office and warehouse locations in the USA as well as other countries based on the businesses involved
The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.
- While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
- Push, pull, and lift to 40lbs on a weekly basis.
- While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
- Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).
This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.
Notice To Applicants
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.