Inventory Specialist - BAP

Purpose

The purpose of the inventory role is to ensure incoming material, stock transfers, work orders, book to book transactions are processed with accuracy and in a timely manner to guarantee the flow and integrity of the inventory across the organization. The inventory Specialist is the main point of contact and acts as a liaison between Ravago business units and the 3^rd party warehouses while maintaining effective communication with internal and external stakeholders.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1. Essential Functions

1. Process transactions as required or assigned, ensuring accuracy, timeliness, and compliance with established procedures.
2. Review, validate, and complete receipt of incoming transactions for assigned warehouses.
3. Review daily reports for past due orders and make inquiries with relevant parties.
4. Analyze daily Delivery/Overdue Purchase Order reports and resolve open and past due order issues.
5. Analyze mid-morning Open Pack Out/Open Transfers reports to ensure warehouse production schedules are met.
6. Communicate any damaged material received with the appropriate Product Manager/Buyer/Purchasing Associate or Logistics Coordinator to follow appropriate steps to address and resolve the situation
7. Complete book to book process on a monthly basis
8. Research inventory discrepancies tied to assigned warehouses and as result of book to book findings
9. Ensure all discrepancies related to receipt of material are communicated, addressed and resolved with relevant parties.
10. Manage RGA returns and additional investigation for assigned warehouses in conjunction with the quality department.
11. Escalate issues appropriately to Management, Warehouse Services, or other relevant parties.
12. Gather and report daily KPI data
13. Actively participate in Daily Management meetings to measure and take actions on metrics/KPIs
14. Review and address small lbs. and railcar heels weekly
15. Review, process and manage documentation related to transactions for portfolio assigned
16. Manage blocked inventory
17. Serve as backup to other inventory specialist team members of the same or above level as needed
18. Complete work orders for transactions requiring repacks, relabels, blends, pulverizes, and transfers.
19. Initiate and/or validate Re-packs, Re-labels, Blends, and Transfer work orders for daily transactions and returns.
20. Manage warehouse claim creation, submittal, and work with warehousing team on resolution.
21. Monitor in transit and idle railcar reports

1. Additional Responsibilities

1. Support warehouse physical counts with accounting and the warehousing team
2. Remove roadblocks and provide creative problem-solving for alternate production services.
3. Analyze submitted production work order requests for warehouse suitability, provide quotes, and estimate timeframes for completion.
4. Update internal customers with production schedule changes or delays and re-prioritize based on need.
5. Communicate work order requirements with the appropriate warehouse and negotiate production scheduling to meet customer shipment dates.
6. Initiate and investigate Corrective Action Requests for assigned warehouses.

1. All other duties as assigned

Supervisory Responsibilities

1. Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.           

1. Strong written and verbal communication.
2. Detail oriented and ability to prioritize
3. Strong Microsoft Excel Experience

Minimum Qualifications/ Education / Experience / Certifications

1. Education:
   1. Bachelors degree with similar experience preferred.
   2. Equivalent experience considered in lieu of degree
2. Experience:
   1. Experience with inventory and warehousing preferred
   2. 4 years’ experience with high-volume, multi-site, remote inventory management preferred.
3. Licenses / Certifications:
   1. Valid driver’s license – required
4. Language:
   1. Proficiency in English required
   2. Bi-Lingual – Spanish or Portuguese is a plus

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

1. Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
2. This position is a hybrid in-office and/or work-from-home role

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
2. Push, pull, and lift to 40lbs on a weekly basis.
3. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
4. Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).

Acknowledgement:

This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.