Administrative Assistant- Records Professional Staff

This poisiton performs a variety of administrative and records related tasks within the police department.

Primary Function
The position has responsibility for Police Department functions of an administrative nature that require the use of independent judgment to prepare correspondence, reports, files, and other documents or to perform basic research and analysis of data. The employee also performs other duties within the department as needed, including dispatching calls, fingerprinting, etc.

Essential Duties and Responsibilities (will vary by assignment)

· Prepare correspondence, reports, files, and other documents

· Perform basic research and analysis of data

· Office management duties including record-keeping, reporting, data entry, filing, storage, and retrieval operations

· Provide administrative support and clerical support to Department officers and employees, including transcribing reports, preparing correspondence and reports, filing, copying, and mail distribution

· Answer incoming phone calls, greets the public, assisting and providing referrals to other departments or staff as needed

· Compile data and information to prepare complex documents, statistical, graphic and other reports

· Enter data into and retrieve information from the National Incident Based Reporting System (NIBRS), National Crime Information Center (NCIC), and Idaho Law Enforcement Teletype System (ILETS)

Acceptable Experience and Training

• High school diploma or equivalent required
• General law enforcement clerical or administrative experience is preferred.
• Ability to obtain post hire: Idaho notary public certification, NCIC, NIBRS, and ILETS certification
• Proficiency with personal computer and Microsoft Office Suite

Essential Physical Abilities

· Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively on the telephone and in person

· Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, prepare and review documents and process them in a prescribed order, organize documents and text materials, and receive, enter, process, and monitor evidence, property, and related records

· Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and a personal computer and to receive, package, store, and retrieve physical property

· Sufficient personal mobility, strength, agility, and flexibility, with or without reasonable accommodation, which permits the employee to handle, move, and store large and/or heavy physical property which may require reaching, stooping, and carrying articles up to 50 pounds and to work in an office and storage facility environment.

Screening

· Applicants will be screened for initial qualifications

· Initial round of interviews will be conducted at the end of September

· Selected applicant will undergo a background check due to the sensitive information they will be handling each day

You must apply by submitting an application. Applications are available at the Rathdrum Police Department, 8178 W. Main St. Rathdrum, Idaho or on the City’s web site at www.rathdrum.gov

Pay: $23.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $23 - $26