Interior Designer Procurement Specialist

Rate is seeking a highly organized, detail-oriented part-time Interior Procurement Specialist to manage purchasing and procurement coordination for furniture, fixtures, equipment, finishes, lighting, artwork, accessories, and other interior project materials.

This role will support the end-to-end procurement process including sourcing, vendor coordination, purchase orders, logistics, delivery tracking, and documentation while partnering with design, facilities, project-management, and Executive teams. The ideal candidate can manage multiple priorities independently, communicate proactively, and keep projects moving within budget and on schedule.

Responsibilities

• Manage procurement activities for interior projects, from sourcing and bid collection through purchase, delivery, installation, and closeout.
• Source and purchase FF&E, finishes, lighting, materials, artwork, accessories, and custom elements based on project specifications, budgets, and timelines.
• Request, evaluate, and compare vendor bids, quotes, lead times, warranties, and product options.
• Create and manage purchase orders, product submittals, invoices, payment tracking, procurement logs, and project documentation.
• Negotiate pricing, freight terms, delivery schedules, warranties, and installation requirements with vendors, manufacturers, and installers.
• Track production, shipping, receiving, backorders, damages, and delivery schedules; resolve issues that could affect project schedules or budgets.
• Monitor procurement budgets, committed costs, freight, taxes, and change orders; identify cost-saving opportunities and provide project updates.
• Maintain organized vendor, purchasing, and project records.
• Identify procurement risks and recommend substitutions, alternate vendors, or other solutions to protect scope, schedule, quality, and budget.
• Coordinate with internal teams and external partners to ensure purchases meet approved specifications and quality standards.

Qualifications

• 3 years of experience in procurement, purchasing, FF&E procurement, interior design procurement, facilities purchasing, construction purchasing, or a related field.
• Experience managing purchase orders, vendor quotes, invoices, freight, delivery schedules, and procurement documentation.
• Knowledge of furniture, finishes, lighting, materials, furniture specifications, and installation processes.
• Strong vendor-management, negotiation, budget-tracking, organizational, and communication skills.
• Ability to manage several projects, vendors, and deadlines in a part-time capacity.
• Ability to interpret furniture plans, finish schedules, drawings, product specifications, and vendor submittals.
• Proficiency in Excel and project-management or procurement-tracking tools.
• Familiarity with AutoCAD, Revit, Adobe Creative Suite, or similar design software is a plus, but not required.

Expected hours: 10.0 – 20.0 per week

Work Location: Hybrid remote in Chicago, IL 60613

Benefits:

Salary : $56,060 - $80,686