Operations Assistant Admin

Description

Come join our fun, fast-paced, passionate and customer service-oriented team! We are a successful, fun, and family-oriented flooring company that offers same-day and next-day installations, extended service hours, lifetime carpet labor warranty, and more! We are looking to hire positive, upbeat, professional, and dedicated employees. We were founded in 1994, and we currently have 25 locations in Texas, Oklahoma, Arizona, Tennessee, Nevada, North Carolina, Maryland, New Jersey, New York, Pennsylvania, with plans for continued growth.

Rasa offers its employees a fun and challenging work environment. We believe that by hiring the right people, giving them the tools and education to do their job, encouraging them to learn and grow, holding them accountable, and listening to their thoughts and ideas, Rasa will continue to attract, inspire, and retain the best people.

We’re Growing! We are a nationally growing company. Therefore, there are many opportunities for growth!

What we are looking for: Operations Assistant/Admin contributes to the company’s overall success by providing essential administrative support to the operations department. This includes assisting with various administrative tasks to ensure smooth daily operations.

Schedule: 7am to 4pm Monday through Friday; some Saturdays depending on business needs.

Pay: $18.00

As a Operations Assistant, You Will

• Assist with administrative responsibilities within the department
• Review work orders submitted by sub-contractors to ensure accuracy for billing purposes.
• Assist the Installation Manager in entering installer names into Company Software
• Scan all work orders for billing documentation.
• Conduct research for the open orders report at the end of each month.
• Process material returns to suppliers when necessary.
• Affix inventory tags to incoming inventory.
• Zero out tags for rolls under five feet
• Keep all forklift binders and first aid kits current and properly organized
• Interact with sub-contractor services regarding updates for new hires, direct deposit, address, etc.
• Send emails and follow up on shortages as needed.
• Ensure installations are completed according to schedule
• Process orders as necessary for subcontractors and/or the operations department
• Maintain the printing of inventory tags
• Order materials from suppliers when required
• Receive materials as needed
• Sell supplies to sub-contractors
• Maintain communication with sub-contractors
• Oversee and/or perform warehouse cleanliness duties (e.g., sweeping floors, arranging dumpster pickup, ensuring parking lot cleanliness)
• Coordinate the use of the branch training room; maintain the training room calendar and schedule meetings and appointments for the branch as needed
• Maintain and organize office supplies and samples (if applicable to branch needs)
• Perform general administrative duties such as filing (if applicable to branch needs)
• Occasionally drives to run branch errands
• Stay current with industry trends, best practices, and safety compliance.
  
  

Requirements

What we are looking for in a candidate:

• Proficient communication skills: able to effectively communicate in both written and verbal form in the English language (bilingual in Spanish is a plus but is not required)
• Strong reasoning/challenge-solving ability: able to analyze situations fully to arrive at accurate, logical, and appropriate resolutions; able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; able to deal with challenges involving several concrete variables in standardized situations
• Detail-orientated: able to multitask and manage time effectively in a fast-paced environment.
• Adaptable and flexible: Able to adapt to changing circumstances and flexible in approach to work.
• Able to work independently: Capable of working independently and as part of a collaborative team environment.
• Basic mathematical skills: able to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals
• Proficiency in Windows and Microsoft Office: Strong working knowledge of Windows and Microsoft Office applications with the ability to learn new/internal software and effectively navigate through multiple computer systems simultaneously.
  
  

Education/Experience

• One (1) year industry and/or administrative experience
  
  

Certifications, Licenses, Registrations

• Have and maintain a valid driver’s license
  
  

Physical Demands: The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.

• Strength: employee able to lift and move 1-10 lbs. frequently and 11-25 lbs. occasionally
• Movement: requires the employee to remain stationary for prolonged periods in front of the computer; requires repetitive use of hands to finger, handle, grip, feel, reach with hands and arms; employee occasionally required to stand, walk
• Audio: employee able to hear, understand, and distinguish speech and/or other sounds; able to express or exchange ideas, to impart oral information to clients or the public, and to convey detailed, accurate spoken instructions to other workers
• Vision: position requires close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  
  

Work Environment: The work environment described here represents the environment an employee encounters while performing the essential functions of this job.

• New hire training is conducted in an office setting
• The job is in an office setting; Operations Assistant Admin’s share a large, open floor with a cubicle setting
• The role routinely uses standard office equipment such as computers and phones.
• The noise level in the work environment is usually moderate to loud
• The Environment is fast-paced, with a high volume of calls and emails
  
  

What Is In It For You

• Medical, Dental, Vision, Life Insurance, short-term and long-term Disability, and accident and critical illness Plans to start at 30 days.
• 401k and 401k match up to 4% - after 90 days of service.
• Paid time off (PTO) – up to 2 weeks in your first year and starts after 30-days.
• 9 Paid Holidays
• Education Reimbursement Program
• Employee Discounts
• Volunteer Hours – Get paid to volunteer (3 hours per month)
• Career Development
• Advancement Opportunities – We strive to promote from within!
• Rasa Personal Leadership Program
• Employee Experience Program
  
  

EEO Statement: RASA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Salary Description

18.00