What are the responsibilities and job description for the CONFERENCE SET-UP COORDINATOR position at Rapport?
Salary: $28 - $31 / hour
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.
Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.
Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.
Job Summary
As the Conference Set-Up Coordinator, you will play a vital role in ensuring that all meeting and event spaces are prepared to the highest standards. You’ll be responsible for the physical setup, cleanliness, and functionality of conference rooms and event areas, helping to create seamless experiences for internal teams and external guests. This role requires attention to detail, strong organizational skills, and a proactive, service-oriented mindset.
Work schedule may be flexible.
Key Responsibilities:
- Room Setup & Breakdown: Prepare conference rooms and event spaces according to specifications, including furniture arrangement, technology setup, signage, and supplies.
- Technology Coordination: Ensure AV equipment, video conferencing tools, and presentation materials are functioning properly; troubleshoot basic tech issues or escalate as needed.
- Event Support: Collaborate with workplace teams, catering, and vendors to support meetings, trainings, and special events.
- Inventory Management: Monitor and maintain stock of meeting supplies (e.g., markers, flip charts, cables, adapters); report low inventory or request replenishments.
- Quality Assurance: Conduct regular walkthroughs to ensure all spaces are clean, organized, and ready for use.
- Customer Service: Respond promptly to setup requests and last-minute changes with professionalism and flexibility.
- Safety & Compliance: Follow safety protocols and ensure all setups meet company standards and accessibility requirements.
- Other Duties: Assist with general workplace operations and support as needed.
Preferred Qualifications:
- High school diploma or equivalent; associate degree or vocational training preferred
- 1–2 years of experience in facilities, hospitality, or event coordination
- Basic knowledge of AV and conferencing technology
- Strong organizational and time-management skills
- Excellent communication and customer service abilities
- Ability to lift and move furniture and equipment (up to 50 lbs)
- Comfortable working in a fast-paced, dynamic environment
- Reliable, punctual, and detail-oriented
Apply to Rapport today!
Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA
Click here to Learn More about the Compass Story
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Applications are accepted on an ongoing basis.
Rapport maintains a drug-free workplace.
Associates in Rapport are offered many fantastic benefits.
- Medical
- Dental
- Vision
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- Paid Time Off
- Holiday Time Off (varies by site/state)
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Paid Parental Leave
- Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information
Req ID: 1469920
Rapport a specialized division of FLIK Hospitality Group
Salary : $28 - $31
