What are the responsibilities and job description for the Executive Assistant position at Rapport IT Services?
Description
Essential Functions
- Provide comprehensive administrative support to Business Unit leadership and team members.
- Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
- Collaborate with HR and General Affairs on clerical and office management tasks.
- Manage inventory, shipments, and deliveries for the business unit.
- Maintain and update administrative data with accuracy and timeliness.
- Prepare and submit reports, documents, and data to relevant departments or organizations.
- Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
- Organize team events and support internal communications.
- Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
- Handle expense figures, cost tracking, and cost-related documentation to support financial operation as needed.
Qualifications
- Proven experience in executive-level administrative support
- Strong proficiency in Microsoft Excel, PowerPoint, and Word
- Skilled in handling financial data, including expense tracking and cost management
- Capable of analyzing and presenting data for reporting
- Excellent verbal and written communication skills.
- Excellent organizational and time management skills.
- Positive attitude, sense of humor, and ability to build friendly and collaborative relationships quickly.
- Willingness to go above and beyond to ensure tasks are completed effectively. Experience supporting executive-level leadership in a fast-paced environment.
- Demonstrated ability to manage financial tracking and reporting.
Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 3–5 years of proven success in executive administrative support and office operations.
- Experience in communicating and applying company policies and procedures.
- Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint , and Word.
Job Type: Contract
Pay: $22.00 - $24.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $22 - $24