What are the responsibilities and job description for the Accounts Payable Coordinator position at Ranken Jordan Pediatric Bridge Hospital?
Blood Borne Pathogen Exposure: No
People Manager: No
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Key Responsibilities |
- Receive, review, validate, and process vendor invoices in accordance with company policies and procedures.
- Ensure proper coding, approvals, and documentation for all accounts payable transactions. Process weekly check runs and patient refunds. Upload payment files to bank.
- Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
- Respond promptly to vendor and internal inquiries regarding invoice and payment status.
- Maintain vendor records, including W-9 documentation, bank information, and contact details.
- Monitor accounts payable aging and assist in resolving outstanding items.
- Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports.
- Assist with preparation and distribution of annual 1099 reporting.
- Identify opportunities for process improvements and support automation initiatives within the AP function.
- Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues.
- Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains.
- Perform other duties and special projects as assigned.
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Patient Population Served: |
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Ranken Jordan is dedicated to delivering services to patients with complex medical needs, including infants, children, and adolescents. |
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Education and Experience Required: |
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• Associate degree in Accounting, Finance, Business Administration or related field; equivalent combination of education and experience may be considered. • Minimum of 2 years of accounts payable, accounting, or finance-related experience. • Experience working with accounting or ERP systems. • Proficiency in Microsoft Office applications, particularly Excel. • Knowledge of 1099 reporting requirements and vendor management processes. • Experience with automated invoice processing and workflows preferred. |
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Knowledge, Skills, And Abilities |
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• Knowledge of invoice processing, payment methods, reconciliations, and vendor management. • Excellent organizational and time management skills with the ability to handle multiple priorities. • Proficient in Excel, including basic formulas, sorting, and filtering. • Effective written and verbal communication skills. • Strong problem-solving and analytical skills. • Customer service orientation with the ability to build positive vendor and stakeholder relationships. • Ability to meet established deadlines while maintaining a high level of accuracy. • Ability to research, analyze, and solve discrepancies efficiently. • Ability to adapt to changing business needs and process improvements.
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Leadership Expectations: |
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· Taking ownership of assigned responsibilities and following through on commitments in a timely and accurate manner. |
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· Demonstrating professionalism, integrity, and sound judgment in all interactions with vendors, team members, and leadership. |
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· Serving as a trusted resource and subject matter expert for accounts payable processes and procedures. |
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· Building positive working relationships across departments to facilitate effective communication and problem resolution. |
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· Identifying opportunities to improve processes, increase efficiency, and reduce errors. |
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· Proactively addressing issues and escalating concerns appropriately while offering potential solutions. |
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Physical Demands: Indicate the amount of time spent on each activity required as it relates to the essential functions |
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Physical Requirements |
LBS |
% of Time Spent |
Physical Requirements |
% of Time Spent |
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Carrying |
Choose an item. |
10% |
Sitting |
90% |
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Lifting |
Choose an item. |
10% |
Standing |
10% |
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Pulling |
Choose an item. |
0% |
Pushing |
0% |
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Pushing |
Choose an item. |
0% |
Climbing |
0% |
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Bending |
0% |
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Writing/Typing |
100% |
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Grasping |
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Other (Specify) |
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