Billing Specialist

Seeking an experienced Billing/Administrative Specialist for a large entertainment company - this is a temporary position out of Culver City, CA.

General Summar

yProvide comprehensive financial, payroll, billing, and operational analysis support to the Facilities, Backlot Operations, and S3 departments. This position is responsible for payroll processing, job cost tracking, financial reporting, budget analysis, vendor and purchase processing, billing, journal preparation, and financial systems administration. The role partners closely with Studio Finance, Accounts Payable, department managers, and trade personnel to ensure financial accuracy, policy compliance, and operational efficiency

.
Core Responsibiliti

esFinancial & Budget Analys

• isMonitor departmental and project spend; provide Budget vs. Actual reporting with variance explanation
• s.Participate in development of annual operating and capital budget
• s.Support monthly fiscal close; prepare journal entries, accruals, and variance explanation
• s.Reconcile discrepancies between Archibus and SA
• P.Prepare M&R hours vs. budget reports for directors, managers, and foreme

n.
Payroll & Labor Administrat

• ionProcess union payroll through U
• KG.Enter, audit, and monitor labor hours in Archib
• us.Process required paperwork for union new hir
• es.Prepare labor reclassification and correcting journal entri
• es.Audit mobile and computer time entries for accuracy and complian

ce.
Job Costing & Bil

• lingTrack labor, materials, and service costs for job cost account
• ing.Collect billable time and materials for Backlot tra
• des.Prepare service billing journals and related entr
• ies.Monitor stage power usage and prepare client bill
• ing.Research and resolve billing discrepanc
• ies.Reconcile Backlot trade purchases and expendab

les.
Purchasing & Accounts Pa

• yableCreate and process purchase requisitions, blanket POs, and AP payment requ
• ests.Code and input invoices and quotes in A
• riba.Ensure compliance with company policies for purchases and paym
• ents.Create and process Vendor Maintenance Requests (V
• MRs).Follow up with Accounts Payable, vendors, and cli

ents.
Systems & Rep

• ortingCreate Archibus work requests and monitor cost en
• tries.Serve as subject matter expert for Ariba, Archibus, SAP, UKG,
• TAAS.Train and support department users on financial sy
• stems.Maintain data integrity across sy
• stems.Generate recurring and ad hoc operational and financial re

ports.
Administrative & Operational

• SupportCommunicate accounting matters with operating depar
• tments.Participate in Facilities and S3 me
• etings.Assist management with research, analysis, and special pr
• ojects.Provide general administrative support as
• needed.Maintain confidentiality of financial and personnel infor

mation.
Job Requ

irementsEd

• ucation:Bachelor’s degree in Business, Finance, Accounting, or related field preferred. Equivalent combination of education and experience may be con

sidered.
Ex

perience:4–6 years of administrative, financial, or analytical experience. Experience supporting Facilities, Construction Trades, Union environments, or Entertainment industry strongly p

referred.
Fiscal Respo

nsibility:Participates in financial oversight and reporting and advises management on budget performance and cost control. No direct budget

ownership.
Kn

• owledge of:Basic accounting
• principlesBudgeting and varian
• ce analysisJob cost tracking me
• thodologiesPayroll processing (union environment
• preferred)Facilities and Construction trades and union contracts (helpful but no

t require

• d)
  Skill In:MS Office – Word, Excel (advanced), an
• d PowerPointExcel data analysis tools a
• nd reportingSAP, Ariba, Archibus, UKG, TAAS or sim
• ilar systemsStrong analytical and problem-so
• lving skillsExcellent written and verbal communic
• ation skillsStrong organizational and time-manag
• ement skillsHigh attention to detail

and accurac

• y
  Ability To:Analyze financial and operational data within departm
• ental budgetsWork independently and exercise s
• ound judgmentManage multiple priorities and m
• eet deadlinesAdapt to changing operational
• requirementsMaintain co
• nfidentialityFollow company policies a