Project Coordinator

Randolph-Macon College is seeking a detail-oriented and organized Project Coordinator to support campus projects within the Physical Plant department. Reporting to and working closely with the Director of Operations and Physical Plant, the Project Coordinator will plan, coordinate, and execute small-scale campus projects. Responsibilities include supporting minor renovations, coordinating office and departmental moves, assisting with furniture procurement, and working with internal departments and external vendors. This role ensures projects are well-organized, clearly communicated, and completed efficiently with minimal disruption to campus operations.

Responsibilities

Project Coordination:

• Assist in managing small campus projects from planning through completion
• Coordinate schedules, resources, and tasks to keep projects on track
• Track progress, maintain documentation, and provide regular updates
• Help develop project timelines and monitor key milestones
• Communicate effectively with faculty and staff regarding project updates and impacts

Renovations & Facilities Projects:

• Support coordination of minor renovations (offices, classrooms, residence halls, and common areas)
• Collaborate with facilities staff and external contractors
• Assist with site walkthroughs, punch lists, and project closeout documentation
• Help obtain quotes, schedule work, and track vendor performance

Moves & Space Transitions:

• Coordinate office, department, and campus moves
• Schedule moving services and ensure proper preparation and communication
• Assist with furniture placement and logistics
• Support procurement of furniture, fixtures, and equipment 
• Coordinate with ITS for technology, AV, and infrastructure needs

Qualifications

• Bachelor’s degree in project management, construction management, facilities management, business administration, or a related field required
• Relevant experience in project coordination, facilities, construction, or campus operations preferred
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Collaborative approach to working with faculty, staff, vendors, and contractors
• Proficiency in Microsoft Office or project tracking tools
• Detail-oriented with strong problem-solving abilities

The College

Founded in 1830, Randolph-Macon has about 1800 students and is located in Ashland, VA, a residential community 15 miles north of Richmond and 90 miles south of Washington D.C., thereby having all the benefits for its students, faculty and staff of a dynamic metropolitan area which serves as the state capital. Over 85% of students reside on campus. For more information about the College see www.rmc.edu. 

Randolph-Macon College does not discriminate on the basis of race, color, creed, religion, age, sex, sexual orientation, gender identity, national origin, marital status, disability, or veteran status in its education or employment programs or activities.

Application

To apply for the position, submit the following documents to https://bit.ly/4th0D9Z in Microsoft Word or PDF format:  a current resume, cover letter addressing the position responsibilities and qualifications, and contact information for two professional references to Sharon Jackson, Director of Human Resources.  The review and interview process will commence as strong applications are received, and the search will remain open until the position is filled.

The review and interview process will commence as strong applications are received and the search will remain open until the position is filled.