8 hours daily/ 12 months

#000617

POSITION TITLE: Administrative Assistant

SCHOOL/DIVISION: Digital Teaching & Learning/Information Systems

LOCATION: Central Services Building located at 2222-C South Fayetteville Street, Asheboro, N.C.  27205

REPORTS TO: Executive Director of Curriculum & Instruction/Director of Digital Teaching & Learning

SUPERVISES: N/A

WORK WEEK SCHEDULE: Monday-Friday

WORK HOURS: Regular business hours

NUMBER OF MONTHS PER YEAR: 12

POSITION PURPOSE

The Administrative Assistant for the Digital Teaching & Learning and Information Systems departments provides high-level administrative, financial, and technical support to district leadership. This position serves as a critical operational bridge between instructional technology, information systems, finance, vendors, and schools.

The Administrative Assistant is responsible for managing budgets and purchasing for technology-related resources (including computers, Chromebooks, servers, and software), supporting federal and state funding requirements (including E-Rate), maintaining accurate financial and contract records, and serving as a first line of support for basic technical troubleshooting and service coordination.

This role requires strong organizational skills,  technical comfort, and the ability to work independently within district guidelines while exercising sound judgment in a fast-paced, service-oriented environment.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of district policies and procedures
• Ability to use correct grammar, vocabulary, spelling and punctuation
• Ability to maintain confidential information related to the school system as a whole, as well as groups of stakeholders such as students and staff members
• Ability to communicate effectively, both orally and in writing, including preparing complex reports
• Ability to establish and maintain effective working relationships with district and school administrators, teachers, support staff, and other community groups
• Ability to perform advanced bookkeeping, budgeting, and documenting required for local, state, and federally funded programs.
• Ability to multitask in a fast-paced environment
• Ability to maintain complete and accurate records and to develop standard reports from those records.
• Considerable knowledge of common word processing, spreadsheet, electronic mail, and file maintenance programs.
• Ability to generate correspondence, spreadsheets, and reports independently
• Technical comfort and problem-solving ability to serve as first-line support for basic technology issues and to triage requests to appropriate technical staff

EDUCATION, TRAINING, AND EXPERIENCE:

• High School Diploma or GED
• Experience with providing office support
• Any equivalent combination of training and experience that provides the required knowledge skills, and abilities 

PREFERRED QUALIFICATIONS

• Associate’s Degree from an accredited institution in the field of secretarial science, human resources, public relations, office management or other related field
• Three (3) years of experience in an office setting supporting a district level administrator

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support to the Executive Director of Curriculum & Instruction and Director of Digital Teaching & Learning

• Manage calendars, schedule appointments, and coordinate meetings, conferences, and interviews

• Answer and route telephone calls; receive, transcribe, and deliver messages

• Receive, date-stamp, process, and distribute incoming mail and correspondence

• Assist visitors and callers by responding to questions, inquiries, and requests for information

• Compile operational statistics and gather data for reports, audits, and planning purposes

• Manage departmental budgets for Digital Teaching & Learning and Information Systems

• Prepare and monitor purchase orders for technology hardware, software, services, and supplies

• Track expenditures and reconcile accounts to ensure accuracy and compliance

• Review budget adjustments, additions, and deletions across multiple account codes

• Prepare monthly financial reports, timesheets, and related documentation

• Maintain databases and records for financial reporting and audits

• Support federal and state funding compliance, including E-Rate documentation, tracking, and reporting

• Serve as a liaison with finance staff and vendors regarding purchasing, invoicing, and contract compliance

• Perform other duties as assigned by the Executive Director of Curriculum & Instruction and Director of Digital Teaching & Learning

DISCLAIMER:  The above statements are intended to describe the general purpose and responsibilities assigned to this position.  They are not intended to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employee assigned to this position. This position description may be revised by the supervisor, with review and approval by the Human Resources Division, at any time.