Subcontract Administrator

Job Type: Regular Subcontract Administrator RAND is seeking a Subcontract Administrator who serves as a member of the Subcontracting Team within the Procurement Services department. Subcontract Administrators provide timely, high quality, and coordinated research administrative services to RAND research, administrative and operations staff in addition to external subcontractors. They perform subcontract administration activities primarily related to drafting, negotiating, executing, and administering RAND’s outgoing subcontract awards using their knowledge of research and subcontract administration. Responsibilities will include, but not limited to:  Using knowledge and understanding of research and subcontract administration negotiates subcontract with external subcontractors effectively; ensures negotiated terms are acceptable and effectively mitigating risk to RAND and award sponsors with guidance from the Subcontracting Team Manager. Evaluate applicable regulations and other requirements to identify and collect required documentation, information, and/or certifications from subcontractors to ensure transaction is processed in adherence to federal and/or sponsor requirements as well as RAND procurement policies and procedures. Support and assist the Proposal Development Services (PDS) department by providing guidance and assistance to subrecipients, subcontractors, PDS staff, RAND research staff, and Contracts & Grants Services (CGS) staff regarding sponsor policy and RAND requirements for any outgoing proposals and subcontract compliance. Monitor and analyze subcontract agreement activity using knowledge of research and subcontract administration principles, policies and procedures to ensure the subcontract is conducting work in compliance with applicable terms & conditions in addition to federal, state, and/or sponsor regulations/policies/requirements. Independently follow up with subcontractors as needed when compliance concerns arise during monitoring activity. Draft, negotiate and facilitate execution of non-financial agreements (NFA) between RAND and subcontractors/suppliers, such as: nondisclosure agreements, teaming agreements, memorandums of understanding, and data use agreements. Activities include, but are not limited to: routing for management review and approval; signature collection; electronic document management; accounting system record creation; and close out. Closeout subcontract agreements in accordance with RAND and sponsor requirements, as well as any stated requirements in the subcontract agreement terms and conditions; includes collecting all required closeout documentation from subcontractors. Independently determine which closeout documentation is required, analyze documentation received for completeness, and follow up with subcontractor as needed when compliance concerns arise. Work effectively and collaboratively in a team environment. Collaborate with Procurement and Finance staff in identifying areas for improvement in office procedures and policies and creating and implementing new methods. Work effectively, prioritize and be flexible in a high-paced, high-volume professional environment, and to conclude negotiations and execute awards in a timely manner. Analyze complex situations, identify workable solutions/alternatives and make appropriate determinations and/or recommendations resulting in minimal risk to RAND and, if applicable, award sponsors. Responsible for routing negotiated outgoing subcontract agreements and amendments for required internal approvals and signatures, as stated in RAND procurement policies and procedures. Analyze complex situations, identify workable solutions/alternatives and make appropriate determinations and/or recommendations resulting in minimal risk to RAND and award sponsors. Basic Qualifications Requires a bachelor’s degree in business administration, accounting or similar discipline and 4 years of relevant experience, however, 8 years of relevant experience may be substituted for a BS/BA degree. Preferred Qualifications Certified Research Administrator (CRA), Certified Professional Contract Manager (CPCM), or equivalent professional certification. Basic Knowledge and Skills Knowledge and understanding of research administration principles, policies and procedures, as well as pertinent federal regulations such as 2 CFR 200 OMB (Uniform Guidance); Federal Funding Accountability and Transparency Act (FFATA) reporting requirements; the Federation Demonstration Partnership (FDP); Federal Acquisition Regulations (FAR); Defense Federal Acquisition Regulations (DFAR); Federal Cost Accounting Standards (CAS). Knowledge and understanding of nonfederal sponsors and best practices in working with nonfederal sponsors, including industry, foundations and foreign sponsors. Knowledge and familiarity with various financial and/or non-financial based agreements. Ability to draft written agreements, review and understand basic financial documents and sponsor contract terms/conditions. Paralegal or other legal/business administration/accounting experience preferred. Effectively balance customer service with while ensuring regulatory compliance. Excellent verbal and written communication. Ability to interpret and communicate policies and regulations effectively. Ability to use good judgement, deal with ambiguity, and willingly explore alternatives and exceptions. Demonstrated strong computer skills: capable of Microsoft Office 365 software, particularity Word, Excel and Teams; experience with Salesforce and Workday Financial Accounting System preferred. Ability to provide high quality customer service in fast‐paced environment while maintaining professional communication. Maintains professional communication at all times with researchers, administrative staff, subcontractors, sponsor representatives, and auditors. Location: Santa Monica, CA or Pittsburgh, PA or Washington, DC (Hybrid Remote). While a flex work arrangement is preferred, fully remote work may be considered. Salary Range: $75,700 - $112,400 RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate’s work experience, education/training, skills, expertise; and internal equity. The salary range includes base pay plus RAND’s sabbatic pay (which provides additional compensation above base pay when vacation is taken). In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more. Equal Opportunity Employer RAND is a research organization that develops solutions to public policy challenges to help make communities throughout the world safer and more secure, healthier and more prosperous. RAND’s research and analysis address issues that impact people everywhere, including security, health, education, sustainability, growth, and development. RAND has approximately 2,025 people from more than 50 countries working in offices in the United States, Europe and Australia, with annual revenues of $435.8 million. RAND is nonprofit, nonpartisan, and committed to the public interest. Our research is sponsored by government agencies, international organizations, and foundations. We rely on philanthropic support to pursue visionary ideas; address critical problems that are under-researched; and devise innovative approaches for solving acute, complex, or provocative policy challenges. RAND values objectivity and integrity in both its research processes and internal interactions. We emphasize a collegial environment that respects the contributions and dignity of all staff. RAND's reputation is built on quality and objectivity. RAND provides an exciting intellectual environment and opportunities for career growth with challenging assignments. As collaboration in interdisciplinary teams is an essential operating principle at RAND, we hire highly qualified talent and empower our people to do their best work by fostering a culture in which different views, backgrounds, experiences, and perspectives are valued and respected, and staff have a sense of belonging with their colleagues, fair access to opportunities, and feel comfortable bringing their best selves to work each day. As part of our commitment to Equal Opportunity Employment, we welcome all applicants from a broad range of backgrounds and experiences to apply for this exciting opportunity. RAND is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at (310) 393-0411 or at jobs@rand.org and let us know the nature of your request and your contact information.

Salary : $75,700 - $112,400