Company Secretary (COSEC)

Job Description

THE JOB AT A GLANCE

As the Company Secretary, you will be responsible for efficiently and effectively managing and providing comprehensive company secretarial and corporate governance support to the Group.

WHAT WILL YOU DO?

Manage the Corporate Secretarial and Governance function:

• Provide input into and update the Group governance framework
• Attend to all statutory company secretarial needs of the Group
• Prepare and submit regulatory returns to CIPC as well as relevant notifications and applications to the Prudential Authority
• Provide ongoing support to the Board and Board Committee chairs
• Attend Board and its Sub-Committee Meetings (including EXCO)
• Train the Board and Sub-Committees (Arrange external training/briefing sessions, and arrange for the induction for new Board and Sub Committee Members
• Attend to all director and committee member queries
• Coordinate dividend declaration communication to shareholders
  
  
  

End-to-End Committee Meeting Administration:

• Prepare and draft agendas and other meeting papers for the Board and its Sub-Committees (including EXCO)
• Prepare meeting packs for the Board and its Sub-Committees
• Prepare and circulate resolutions
• Draft minutes and action sheets for the Board and its Sub-Committees (including EXCO)
• Prepare the Annual Meeting Calendar for the Board and its Sub-Committees (including EXCO)
• Update annual work plans for the Board and its Sub-Committees
• Update Board and Sub-Committee Charters and Terms of Reference
• Update minute books for the Board and its Sub-Committees (including EXCO)
• Update the annual Directors’ and Sub Committee Members’ Toolkits with updated policies/terms of reference/workplans
• Implement and maintain procedures where relevant
• Administer Diligent and upload meeting packs into Diligent for the Board and its Sub-Committees
• Attend to all preparations of the Annual General Meetings for RMA
  
  
  

Compliance and Reporting:

• Maintain updated statutory records
• Provide general legal advice to Exco
• Provide general governance and advise on good governance practice and other services that may be required from a Company Secretary
• Monitor and communicate all legislative changes affecting the RMA Group
• Responsible for the preparation and submission of notifications and applications to the prudential authority
  
  
  

Team Management:

• Set staff and departmental performance targets and expectations, ensuring that the targets and expectations are achieved through regular monitoring and management
• Effectively delegate work to the team
• Identify training requirements for staff, through effective staff management and assist them in meeting their training requirements
• Assist in identifying and recruiting new staff members for the team as and when required
• Identify, develop and retain high potential employees within the team and ensure succession plans are in place for business continuity
• Contribute towards making RMA a Best Company to Work for by improving engagement levels of staff within the team through the development of sound retention and communications plans in collaboration with the HRBP.
  
  
  

Job Requirements

• NQF Level 7 Legal Degree i.e. LLB and relevant secretarial qualification
• Admitted Attorney
• Institute of Chartered Secretaries (CSI) (preferred)
• Minimum 5 years in a similar role
• Registration with relevant professional body
• Companies act 2008 as it relates to the administration of companies and statutory requirements
• Knowledge of Microsoft office suite (word, excel, power point)
• Relevant Legislation and Regulatory Knowledge (Insurance Act knowledge preferred)
• Ability to apply King IV Principles
• Corporate law experience
• Excellent writing skills – ability to take minutes of meetings
• Excellent interpersonal skills
• Ability to think critically
• Ability to liaise effectively at a high level
• Good command of and fluency in the English language (written and verbal)
• Ability to interact with the Prudential Authority, Registrar of Companies and Compensation Commissioner of the Department of Labour and other relevant regulators.
• Very good organisational skills and attention to detail
• Professional demeanor
• Confident
  
  
  

WHAT WILL YOU GET IN RETURN?

We offer great opportunities for personal and professional development in a stable company that’s 133 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.

Our Commitment to transformation:

In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.