Route Settlement Specialist

Department: Accounting & Finance

Employment Type: Full Time, Non-Exempt
Reports To: Credit and Collections Manager

Supervises: This individual has no staff

Approved Date: 2/25/2026

Key Responsibilities

Route & Settlement Processing

• Process and balance daily route check-ups and full-service reconciliations.


• Validated route driver money transactions and verify receipt of supporting documentation.


• Count, record, and witness cash collections in accordance with company procedures.


• Maintain up-to-date filing systems for settlement reports.


• Prepare and reconcile daily bank deposits.

Cash Handling & Reporting

• Maintain and properly operate counting equipment. 


• Maintain machine change funds and prepare money bags for full-service operations. 


• Create and maintain daily tracking and money verification worksheets. 


• Prepare VVR card reader reports (daily and weekly). 


• Key in Coca-Cola service tickets 


• Maintain fuel driver reports and weekly fuel reporting. 

Billing & Posting 

• Key and post large chain remittance EFTs and checks for assigned customers. 


• Process weekly billing (including assigned large chain accounts). 


• Calculate and verify incoming checks prior to processing. 


• Assist with full-service commission processing as needed. 

System & Administrative Support 

• Set up and close out full-service machines in EOStar. 


• Assist with routine finance and settlement functions as directed by management. 


• Perform additional duties as assigned. 

Qualifications

• High school diploma or GED required. 


• Minimum 3 years of data processing or financial administrative experience. 


• Strong attention to detail and ability to process information sequentially and accurately. 


• Ability to maintain confidentiality in financial matters. 


• Ability to sit for extended periods (6–8 hours daily). 


• Ability to lift up to 30 pounds frequently and up to 50 pounds occasionally. 


• Demonstrated dependability, integrity, initiative, and strong organizational skills. 


• Ability to pass background and drug screening requirements.