What are the responsibilities and job description for the Payroll Clerk (Skilled Nursing Facility) position at Rancho Seco Care Center?
The Payroll Clerk is responsible for accurately processing and maintaining payroll and related records for all facility staff in accordance with federal, state, and local laws, as well as company policies. This role supports a fast-paced skilled nursing environment, ensuring timely pay, compliance with healthcare labor rules, and excellent customer service to employees and department leaders.
Payroll Processing
Prepare and process biweekly payroll for all employees within the skilled nursing facility.
Review timecards for accuracy, ensuring proper coding of hours, overtime, shift differentials, meal breaks, and paid time off.
Ensure compliance with facility policies, Fair Labor Standards Act (FLSA), and state healthcare staffing requirements.
Time & Attendance Management
Maintain and audit the electronic timekeeping system to ensure accuracy of punch data.
Assist supervisors with resolving missing punches, scheduling errors, and attendance corrections.
Track and reconcile leaves of absence in coordination with HR.
Recordkeeping & Reporting
Maintain employee payroll files, wage changes, deductions, and direct deposit information.
Prepare payroll-related reports for HR, finance, and state regulatory agencies as needed.
Reconcile payroll discrepancies and coordinate with HR and department managers to resolve issues.
Employee Support
Serve as the first point of contact for payroll-related questions from staff.
Provide clear explanations of earnings, deductions, benefits, and timekeeping rules.
Assist new employees with payroll onboarding tasks.
Compliance & Quality Assurance
Ensure payroll processes align with healthcare-specific regulations and labor standards.
Maintain confidentiality of resident and employee information under HIPAA and facility guidelines.
Participate in internal audits and assist with year-end reporting, including W-2 distribution.
Qualifications
Required
High school diploma or equivalent.
Proficiency with payroll software and electronic timekeeping systems.
Strong attention to detail and ability to meet tight deadlines.
Knowledge of wage and hour laws.
Preferred
- 1–2 years of payroll or accounting experience.
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Experience in a skilled nursing facility, long-term care, or other healthcare environment.
Familiarity with Paylocity.
Understanding of 24/7 facility operations.
Key Competencies
Strong analytical and problem-solving skills
Excellent communication and customer service
High level of integrity and confidentiality
Ability to work independently and collaboratively
Strong organizational and multitasking abilities