Operations Manager Assistant

Job Overview

We are seeking a proactive and detail-oriented Operations Manager Assistant.

In this vital support role, you will assist with daily office operations, coordinate administrative tasks, and ensure smooth communication across our teams.

Duties

• Oversee a range of operational and financial responsibilities that require maintaining standards & accuracy.
• Serve as our first line of client contact — providing reception, intake, and initial support for incoming requests.
• Manage all purchasing, ensuring technological requirements of products are met while coordinating product sourcing, freight, and project timelines.
• Handle inventory, shipping and receiving.
• Manage physical office space for equipment storage, equipment preparation for delivery, and equipment returns.
• Work with Service Manager & Sales Manager to coordinate product shipping & delivery of client orders to maintain timely invoicing.
• Conduct general bookkeeping - manage accounts payable, manage accounts receivable, reconcile 2 credit card accounts, and assist with annual financial processes such as write-offs, collections, and contract renewals
• Manage automated client invoicing to retain or improve efficiency and shorten both the sales & payment cycles.
• Prepare & present weekly report on open sales estimates to maintain up-to-date sales cycle.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Computer literacy with the ability to adapt quickly to new software applications.
• Prior experience with bookkeeping software like QuickBooks is preferred.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Strong phone communication skills coupled with professional phone etiquette.
• Demonstrated ability to handle confidential information responsibly while managing multiple priorities efficiently.
• Strong typing speed, proofreading skills, and attention to detail in all tasks.
• Experience in customer service or client communication roles is advantageous.
• Ability to manage time effectively in a fast-paced environment while supporting multiple team members or departments.
• Ability to drive for work (short distance).

Join us as an Operations Manager Assistant and be a key player in fostering an organized, efficient workplace that values proactive support and exceptional service!

Pay: From $40,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Parental leave
• Professional development assistance

Application Question(s):

• The position is for an in office role, not remote, located in Doral, Fl. Is this understood that it is an in office role?

Education:

• High school or equivalent (Required)

Language:

• English (Required)

Ability to Commute:

• Doral, FL 33172 (Required)

Work Location: In person

Salary : $40,000